Project Information Specialist

AECOM•Winnipeg, MB

6d•CA$75,000 - CA$100,000•Hybrid

About The Position

AECOM is seeking a skill-diverse and talented Project Information Specialist for immediate employment in the Winnipeg, Manitoba office to join our Environment- Remediation Business Line staff contingent based out of this office. The appropriately qualified candidate will support Environment Department Staff in the delivery of engineering design-based projects as well as support our inspection/contract administration Team on the execution of oversight services for construction projects.

Requirements

Diploma/Certificate with 4 years of related administrative experience or equivalency.
Proficiency – Advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc)
Working knowledge of computerized project management software
Ability to work overtime as required

Nice To Haves

At least 4 years of related project management experience.
Degree or Diploma in Administration, Project Management, or related field
Previous experience in the consulting industry (engineering or architectural) would be an asset
Excellent communication skills
Exceptional organizational, time-management, and strong attention to detail skills
Ability to self-manage assignments from start to finish with minimal oversight
Ability to handle stressful situations with professionalism and calm composure
Committed to providing exceptional client service, both internal and external
Able to interact professionally with all levels of business personnel and build strong working relationships

Responsibilities

Word processing/preparation of documents including engineering specifications, shop drawings, technical reports, PowerPoint presentations, contracts, proposals, and letters as required.
Providing project management assistance to Project Managers, including but not limited to the review, approval, and coding of Subconsultant/Subcontractor invoices, reviews of projects, and supporting documentation for invoicing, set-up, and tracking of proposals and projects in AECOM’s project management system.
File management, both hard copy and electronic, on both servers and through ‘cloud-based’ programs such as SharePoint and ProjectWise.
Manage the set-up and maintenance of document control/records management for multiple projects and Project Managers using software including Sharepoint.
Coordinating of Department-level and project meetings, taking minutes, and preparing slide decks for meetings.
Health and safety coordination for projects.
Leading projects through AECOM’s Quality Management System and ensuring documentation of quality control tasks completed by project teams is compliant with AECOM’s Policies and Procedures.
Under general direction, applies advanced skills to the position.
Resolves problems using advanced techniques and procedures.
Ability to plan, organize, and complete assigned tasks.
Maintains and organizes engineering documentation on an enterprise content management system which includes identification and generation of reports.
May be responsible for leading a departmental process as assigned by management.
May orient, train, assign, and check the work of lower-level employees.