Project Implementation Specialist - Limited Term

University of Notre Dame•Notre Dame, IN

16h•$75,000

About The Position

The University of Notre Dame is hiring a limited-term Project Implementation Specialist to support the expansion and day-to-day operations of the Pop Up Pregnancy & Family Village across seven rural counties in Indiana Region 1: Jasper, Newton, Pulaski, Starke, Marshall, Elkhart, and Fulton. Supported by the Indiana Rural Health Transformation Program (RHTP) GROW regional grant, the Pop Up P&F Village connects pregnant and postpartum women, families, and individuals with healthcare services, preventive screenings, mental health support, health education, insurance assistance, and community resources. Working with the project lead, county implementation partners, healthcare providers, community organizations, and University stakeholders, the specialist will coordinate regional implementation, operational planning, partner engagement, technical assistance, project deliverables, grant administration, and reporting. The position supports consistent delivery of the Pop Up P&F Village model and helps county partners move from co-implementation to independently planning and executing events. The position requires regional travel throughout all seven counties, use of a personal vehicle, and availability for Saturday work when Pop Up events are scheduled, as well as occasional additional weekends. Mileage is reimbursed according to University policy. This is a one-year limited-term position, with potential renewal through 2031 contingent on continued funding availability. Applications are due November 23, 2026. Salary is up to $75,000, commensurate with experience. Applicants must upload a cover letter and resume.

Requirements

Bachelor's degree in a health-related field.
At least two years of relevant professional experience.
Experience supporting community-based programs, healthcare initiatives, or multi-partner projects.
Knowledge of community resources and understanding of the healthcare and social service landscape.
Proficiency in Google Workspace, Microsoft Office Suite, and Zoom.
Strong organizational, project coordination, and time management skills.
Excellent written and verbal communication skills, including effective communication with diverse community partners and stakeholders.
Strong attention to detail, problem-solving skills, and sound judgment.
Ability to work independently and contribute effectively as part of a collaborative team.
Valid driver's license and reliable access to a personal vehicle for regional travel.
Availability to work Saturdays when Pop Up events are scheduled, as well as occasional additional weekends.
Ability to stand, sit, climb stairs, and reach with hands and arms; occasional prolonged walking; ability to lift objects up to 35 pounds; and ability to safely operate a motor vehicle.

Nice To Haves

Experience working with healthcare systems, public health initiatives, or community-based organizations.
Established professional relationships with healthcare providers and community organizations in Indiana Region 1.
Familiarity with university research administration, grant management, budgeting, or regulatory compliance.
Experience coordinating projects across multiple geographic locations or community partners.
Experience with data collection, reporting, and monitoring project outcomes.

Responsibilities

Serve as the primary coordination and support contact for implementation partners across all seven Region 1 counties.
Develop onboarding materials, training resources, implementation toolkits, workflows, and ongoing technical assistance with project leadership.
Provide operational guidance and troubleshooting to support consistent implementation of the Pop Up P&F Village model.
Build and maintain partnerships with healthcare providers, clinics, community organizations, health networks, state agencies, and regional stakeholders.
Support county partners as they transition from co-implementation to independent event planning and execution.
Manage regional event calendars and coordinate logistics for community events, county trainings, partner meetings, and regional gatherings.
Coordinate procurement and distribution of supplies, event materials, and resources, and maintain centralized program documentation.
Support budget monitoring, expense tracking, invoice processing, and financial reporting in accordance with University and grant requirements.
Coordinate project communications and meetings, including agendas, minutes, follow-up items, and monitoring county-level deliverables.
Coordinate data collection, track participation and service utilization, evaluate program progress, and support continuous improvement with project leadership.
Prepare and coordinate quarterly, annual, and grant-required reports, ensuring accurate documentation and timely submission.
Monitor county partner activities, expenditures, and deliverables for compliance with Indiana RHTP grant requirements, funding timelines, and program standards.