Project Folder Coordinator - Indianapolis, IN

Kirby Risk • Indianapolis, IN

1d • Onsite

About The Position

Kirby Risk is seeking a Project Folder Coordinator to support their Project Management team. This role is crucial for ensuring project information is accurate and accessible, contributing to the successful execution of projects. The company emphasizes outstanding service, innovative solutions, and strong partnerships.

Requirements

• College-level coursework or equivalent work experience
• 2+ years of experience in electrical products sales, project coordination, or a related field
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent attention to detail and commitment to accuracy
• Strong interpersonal, written, verbal, and customer service skills
• Professional phone etiquette and the ability to communicate effectively with a variety of audiences
• Proficiency with Microsoft Office and the ability to learn new business software and systems
• A collaborative, team-oriented mindset with a passion for continuous learning and improvement
• Must have legal status that enables you to work in the U.S. We cannot obtain sponsorship.
• Candidates must meet the minimum qualifications.

Responsibilities

• Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
• Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
• Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
• Track project milestones, including submitttsals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
• Provide timely project status updates and reporting to account managers, inside sales teams, and management
• Identify and report upcoming project opportunities through resources such as Dodge Reports
• Collaborate across departments to ensure customer needs are met and projects remain on schedule
• Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

Benefits

• Medical, RX, Dental, and Vision insurance
• Life insurance & Employee Assistance Programs
• Tuition reimbursement & on-the-job training
• 401(k) with company match & Profit Sharing
• Paid Time Off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed