Project Finance Officer

WWF International

14d•Onsite

About The Position

The Project Finance Officer supports the financial requirements of assigned projects based in the provinces. The role helps ensure transparency, accuracy, and compliance with WWF-Laos and WWF network financial systems, policies, and procedures, as well as local legal requirements. The position is based in Salavan District, Salavan Province, and requires travel to other locations. The officer works closely with finance and accounting colleagues, project managers, project staff, government counterparts, and co-executing partners. The role also interacts with banks, tax agents, external auditors, consultants, and suppliers. The initial contract is for one year, with a possible extension.

Requirements

Bachelor’s degree in finance and accounting, Business Management, Business Administration, or a relevant field.
Three years of work experience in finance and accounting administration, particularly in budgeting; experience with international NGOs is desirable.
Thorough understanding of local finance and accounting systems, laws, and regulations.
Basic knowledge of international finance and accounting standards.
Advanced or excellent proficiency in MS Excel functions.
Good understanding of finance and accounting practices in INGOs in Laos.
Good written and verbal command of English.
Adherence to WWF’s values of Courage, Respect, Collaboration, and Integrity.

Nice To Haves

Proficiency in Oracle accounting software is preferred.
Experience in finance and accounting administration, particularly budgeting, with international NGOs is desirable.

Responsibilities

Enter financial data accurately in Oracle and GMS, including project coding and financial uploads, following guidance and timelines from the regional finance team and line manager.
Assist in developing, monitoring, reviewing, and updating project finance and accounting activity work plans.
Provide technical guidance, capacity building, and coaching to project staff, project partners, and government counterparts on finance policies, procedures, and legal requirements.
Support project teams in managing third-party contracts in accordance with organizational procedures and legal requirements.
Manage contracts and keep the line manager informed of closing dates; follow up on extensions.
Prepare monthly, quarterly, and annual financial reports for project teams and management.
Ensure staff submit timesheets and keep project monitoring sheets up to date, including prepayments and outgoing contracts.
Record daily transactions and prepare calls for funds.
Prepare bank transfers and ensure timely processing of payments in accordance with WWF-Laos policies.
Support project team members with annual budget preparation, including project staff cost allocation.
Create task codes in the Grant Management System (GMS).
Support the Senior Project Finance Officer in conducting due diligence and Bridger Insight compliance gap analysis.
Assist the Senior Project Finance Officer with internal control spot checks and expenditure cross-checks; lead the project financial audit.
Monitor outstanding advances and follow up to ensure they are cleared.
File original finance-related documents properly at the field office and regularly upload them to SharePoint.
Assist with other departmental functions, particularly during peak reporting seasons and tight deadlines.
Complete ad hoc tasks assigned by the line manager or supervisor.