Project & Events Coordinator

University of Maine System • Portland, ME

2d • $55,000 - $60,000 • Onsite

About The Position

The University of Maine School of Law is accepting applications for a Project and Events Coordinator. This position is a critical role that partners closely with the Student Services Team to coordinate the planning and execution of important law school events, including but not limited to Orientation, Admitted Students Day, Graduation, and other Student Services initiatives. Serving as a central logistical hub, this position ensures that all Student Services events run seamlessly from conception to completion. By creating accessible, well-organized, and welcoming environments, the Project and Events Coordinator plays a vital role in fostering community, connection, and belonging among Law School’s students, faculty, staff, and external partners.

Requirements

• Bachelor's degree (BA/BS) from an accredited institution.
• Meticulous organizational, verbal, and written communication skills with the capacity to manage multiple competing priorities and take initiative.
• Effective time management skills capable of handling multiple projects simultaneously under tight deadlines.
• Demonstrates kindness, respect, and empathy, with the capability to build relationships with faculty, staff, and students of all professional and personal backgrounds and work collaboratively as part of a team.
• Proficiency with databases and event management software (e.g., registration systems, virtual event platforms), Microsoft Suite, Google Workspaces, Adobe, and a high aptitude to master and learn new technology and applications.
• Experience utilizing social media platforms or other digital tools for event promotion and communication.
• Ability to work outside of the typical workday hours as needed for key events and programs.

Nice To Haves

• Experience in coordinating complex events from conception to completion, including logistics, vendor management, and on-site execution.
• Experience working in a university, college, or law school setting.
• Knowledge of local venues, vendors, and the Maine legal and educational community.
• Experience building and implementing Artificial Intelligence tools.

Responsibilities

• Coordinate the planning and execution of important law school events, including Orientation, Admitted Students Day, Graduation, and other Student Services initiatives.
• Serve as a central logistical hub to ensure all Student Services events run seamlessly from conception to completion.
• Create accessible, well-organized, and welcoming environments for events.
• Foster community, connection, and belonging among Law School’s students, faculty, staff, and external partners.

Benefits

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level