Project Coordinator
About The Position
Impact Fire Services is seeking a detail-oriented Project Coordinator to support their Project Managers. This role is responsible for coordinating multiple construction projects from start to finish, including project documentation, scheduling, billing, customer communication, and administrative support to ensure projects are completed on time and within budget. Impact Fire Services is a full-service fire protection company with over 52+ district offices and 2,100 employees across the USA, specializing in installation, maintenance, inspection, monitoring, and retrofit of fire safety systems for industries such as retail, healthcare, education, and restaurants.
Requirements
- Previous experience in project coordination, construction administration, or a similar role
- Strong organizational and multitasking skills
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Excellent communication and customer service skills
- Ability to work in a fast-paced environment while managing multiple priorities
- Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
Nice To Haves
- Experience in the construction or fire protection industry is a plus
Responsibilities
- Coordinate project schedules, documentation, and administrative tasks
- Process material quotes, rental equipment, change orders, and progress billing
- Prepare closeout documents, test reports, supervision forms, and project inspections
- Review contracts, bond requests, certificates of insurance (COIs), and customer documentation
- Maintain project records, spreadsheets, and customer information
- Support accounts receivable collections and financial tracking
- Communicate with customers, vendors, and internal teams
- Assist with project meetings and monitor project progress
Benefits
- Competitive compensation
- Pay is on a weekly cycle, every Friday
- Career Advancement Opportunities
- Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
- Company paid short and long-term disability
- Immediately vested in our 401(k) company match
- Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success.
- Exceptional guidance and support from our managers
- Collaborative culture & environment
- Robust training opportunities with company reimbursement upon achieving required licensing
- Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
- Opportunity to work alongside some of the best talent in the fire protection industry
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
