Project Coordinator - Facilities Management and Development Support

Sharp HealthCare • San Diego, CA

9d • Onsite

About The Position

Support of Facilities Management and Development Department.

Requirements

• 5 Years related experience in construction, facilities, project coordination, contract administration, and/or project management.
• Driver's License - CA Department of Motor Vehicles -REQUIRED
• Associate's degree in Business Administration, Construction Management, Accounting, or other related field; or 2 years of relevant experience can substitute for degree.
• Utilizes reliable transportation and possesses adequate personal insurance coverage.
• Demonstrates clean driving record in accordance with requirements of the employer DMV pull notice program and Sharp HealthCare Driver Guidelines.
• Knowledge of contract law, design process, construction documents, cost estimating, building codes, project development and project management.
• Ability to read blueprints and interpret specifications.
• Must demonstrate excellent organization and decision-making skills.
• Establishes priorities and follow through on projects, paying close attention to detail with minimal supervision.
• Effective interpersonal skills, ability to interact effectively with various personalities within the Sharp HealthCare system.
• Must be able to develop a means to keep others informed of progress on project and items that need a decision.
• Effective and concise written communication skills.

Nice To Haves

• Experience in a healthcare setting.
• Experience with contracts, design process, leasing, purchasing and procurement, construction process, construction documents, cost estimating, building codes, project development, and project management.
• Experience in Commercial Real Estate

Responsibilities

• Maintaining orderly project records and handling electronic document filing.
• Data entry, blueprint reproduction, preparing documents for electronic signature, maintaining vendor database, and distributing on-site mail.
• Assuring that communication between all Project Team members is timely and complete.
• Maintaining a positive relationship with all stakeholders; respond to internal and external customer in a timely manner and follow up to assure that customer needs are met.
• Timely processing of invoices, including confirmation of available budget and notification if insufficient budget remains to cover invoice.
• Submission and routing of purchase orders, contracts, change orders, and correspondence to Project Manager(s) for approval.
• Coordination, logging, uploading, distribution, and archiving of all project documentation (ie, RFP’s, Permits, contracts, leases, submittal items, safety and daily reports, RFI’s, ASI’s, CORs, Closeout, etc.).
• Distributing and filing executed agreements, addenda, plan revisions, notices of award or non-award, and ensuring proper transmittals for project documentation.
• Processing, collection, maintenance, and logging of insurance certificates, preliminary liens, and lien releases.
• Create and maintain a complete project directory, including names, addresses, phone numbers, emails, and area of responsibility for all parties involved in the project.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree