Project Coordinator

College Of Early Childhood Educators•Toronto, ON

9d•CA$62,094 - CA$65,746•Remote

About The Position

The College of Early Childhood Educators (the College) supports high-quality early learning and care by regulating more than 65,000 members of the profession in the public interest, pursuant to the Early Childhood Educators Act, 2007. We are one of the largest self-regulatory bodies in Ontario and the diversity of our members as well as our employees reflects the diversity of the children and families to whom they provide care. Our Commitment to Anti-Racism informs how we work and is embedded in the culture of the College, where we continue to create and strengthen a workplace of inclusion and belonging. We are looking for a Project Coordinator to support a lean internal team overseeing and managing the migration of the College’s membership management system (MMS). You are organized, analytical and comfortable working independently. As a relationship builder and effective communicator, you will be liaising with each department and external members of the project team. You will support the migration from the current membership management system known as iMIS to an upgraded version of the platform referred to as Enterprise Management System (EMS) working with an abbreviated timeline from the development of the database to its implementation. The internal team will rely on you to perform the following: Generating documents considered to be project artifacts Producing status reports Liaising between the core project team and departments of the College Coordinating between the core project team, vendors, and SMEs to schedule testing and meetings

Requirements

College diploma or university degree in a technology, and/or project management program, or similar
3 to 5 years’ experience in a software development/support environment
Previous experience coordinating or managing projects
Familiarity with traditional, Agile, Scrum or Lean methodologies
Familiarity with Client/Membership Databases
Judgement and analytical skills to identify and scope issues, conduct research, and formulate/analyze options
Demonstrated competency generating technical documents and artifacts
Flexibility to work well independently and in a team environment with changing priorities.
Written communication skills to generate management reports
Listening, verbal communication, interpersonal and relationship building skills to develop effective training and communications with the College
Time management and prioritization skills to adhere to project deliverables and deadlines
Resilience, tact, diplomacy, and change management to support the transition from legacy solutions to new implementations
Knowledge of SharePoint, Azure, Windows 10, and Microsoft 365 (M365) technologies
Proficient in Excel, PowerPoint, Word and project management platforms

Responsibilities

Provide project management support for assigned iMIS/EMS project tasks through the various phases of the project
Coordinate/schedule meetings including minute taking and record keeping
Track, monitor and update schedules, tasks and project plans
Gather information to inform the development of project plans, schedules, and monitoring tools to identify dependencies between projects
Proactively work with teams to ensure deadlines and deliverables are met
Participate collaboratively in meetings (e.g. committee, working groups, project consultations)
Generate and maintain project artifacts and other relevant project documentation
Create presentations and reports to update the team
Generate/update functional requirement documents in consultation with the project team and project contributors
Support departments during each phase of assigned projects
Support the development of training tools and content for staff
Provide input into various aspects of plans during each phase of the project i.e. risk logs, communication plans, sprint plans, etc.
Other project administration or tasks as assigned