Project Coordinator

Raba Kistner Inc.•El Paso, TX

12d•Onsite

About The Position

Project Control, a subsidiary of Raba Kistner, is a Program and Project Management firm focused on building a better and more sustainable world. Raba Kistner is seeking a personable and outgoing Project Coordinator to join their Project Control team in El Paso, TX. The Project Coordinator will be a results-focused and highly organized professional with expertise in business operations and process coordination. They will work in a pleasant and professional manner, possess exceptional interpersonal and communications skills with a focus on deadline-driven projects and complex scheduling, and perform other tasks assigned by their Project Executive or designated representative.

Requirements

High School Diploma or GED required.
Possess a valid driver’s license within the applicable jurisdiction and meet company’s auto insurability requirements.
Shall be mature, responsible, dependable, and accurate individual.
Shall have the ability to efficiently manage multiple tasks.
Works well with all types and levels of people, both inside and outside of the firm.
Persistent, tactful and enthusiastic.
Works well without close supervision.
Good oral and written communications.
Ability to proof/edit self-generated documents for accuracy.
Frequently required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms, climb or balance, and talk or hear.
Occasionally required to stoop, kneel, or crouch.
Occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less).

Nice To Haves

General knowledge or experience working at a commercial construction site and familiarity with the day-to-day operations and vernaculars associated with building construction
Be a self starter
Have strong organization, spelling, and grammar skills
Works well under pressure and quick decision maker
Experience on an active large commercial construction project is preferred.
Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook) and work with cloud-based construction software preferred.

Responsibilities

Assist with project proposal preparation for additional services.
Assist with onboarding of new project team members.
Prepare meeting minutes and miscellaneous project correspondence.
Work with Project Managers to create work plans, manage documents, and manage deliverables.
Coordinate and manage all preparations for project meetings and event schedules to include managing food and beverages service, managing meeting locations, coordinate IT/AV needs, etc.
Coordinate complex calendars management for the project executive team.
Manage office equipment and maintenance, order supplies.
Coordinate staff members with work assignments, as required.
Set up and maintain project folders & cloud filing system (SharePoint).
Maintain and update project directories.
Coordinate and substitute for Project Data Analysis, when required.
Assist with monthly invoicing for the project.
Assist with management and internal communication of client and other project consultants.
Support and assist with project goals and requirements as outlined in PC contract with the Owner.
Perform other duties as assigned.