Project Coordinator, Canals Public Engagement

NYPA•Albany, NY

10d

About The Position

The Project Coordinator provides executive support to the Deputy Executive Director of the New York State Canal Corporation, a subsidiary of the New York Power Authority. The role handles traditional administrative support, including calendar management, travel planning, expense reporting, and general logistics for a travel-intensive, public-facing executive. It also supports the Canals Public Engagement Department by tracking projects, initiatives, and associated metrics; helping develop processes and procedures; and creating systems for stakeholder relationship management, such as developing and maintaining list serves.

Requirements

High school diploma or GED certificate.
At least 4 years of experience.
Experience performing administrative support duties for others.
Strong software and computer skills for moderately complex assignments.
Excellent organizational ability and attention to detail.
Ability to recognize and protect confidential information.
Ability to plan and coordinate major projects.
Strong time-management skills and ability to handle varied assignments.
Thorough understanding of the Department's/Site's operations, organization, and Company procedures.
Excellent verbal, written, and interpersonal communication skills for communicating with internal and external stakeholders.
May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.
Ability to sit at a desk for long durations.
Ability to travel up to 10%, primarily within New York State.

Nice To Haves

Strong tact and integrity, given frequent senior-level internal and external contacts and regular exposure to confidential data.

Responsibilities

Provide advanced administrative support, develop efficient workflow solutions, and support special projects and initiatives.
Under minimal supervision, manage administrative functions for the office and perform responsible, confidential administrative and general support duties.
Maintain an accurate, current calendar for the Manager and schedule travel and meetings, independently prioritizing conflicting commitments.
Coordinate department meetings, including arrangements, agendas, notes, and follow-up.
Support department orientation for new employees, including office setup, as needed.
Generate reports, manage multiple projects, and prepare and monitor expense reports.
Assist with administration of departmental HR programs and prepare confidential employee paperwork, ensuring timelines, communications, and documentation are coordinated and complete.
Coordinate department budget input and review invoices and variance reports.
Review, prioritize, and independently respond to Management's email where appropriate.
Compose memos, transcribe notes, and research and create presentations, as needed.
Track Canals Public Engagement Department projects, initiatives, and associated metrics; support process and procedure development and stakeholder relationship management systems.