Project Coordinator, Canals Public Engagement

NEW YORK POWER AUTHORITY•Albany, MN

11d•$62,000 - $78,000

About The Position

The Project Coordinator provides executive support to the Deputy Executive Director of the New York State Canal Corporation, a subsidiary of the New York Power Authority. The role performs administrative support for a travel-intensive, public-facing executive, including calendar management, travel planning, expense reporting, and general logistics. It also supports the Canals Public Engagement Department by tracking projects, initiatives, and related metrics; helping develop processes and procedures; and creating systems for stakeholder relationship management, such as developing and maintaining list serves. The position performs a broad range of responsible and confidential office support functions, often under minimal supervision. It may include developing workflow solutions, supporting special projects, coordinating department meetings, preparing reports and presentations, assisting with HR-program administration, and coordinating budget inputs and invoice reviews. The role requires organization, discretion, strong communication skills, and effective coordination with internal and external stakeholders.

Requirements

High school diploma or GED certificate required.
Minimum 4 years of experience.
Experience performing administrative support duties for others.
Strong software and computer skills to perform moderately complex assignments.
Excellent organizational skills and strong attention to detail.
Ability to recognize and maintain confidential information.
Ability to plan and coordinate major projects.
Strong time-management skills and ability to manage a variety of assignments.
Thorough understanding of the department's or site's operations and organization, and company procedures.
Excellent verbal and written communication and interpersonal skills for communicating with internal and external stakeholders.
A high level of tact and integrity may be required due to frequent senior-level contacts and regular exposure to confidential data.

Nice To Haves

Certifications and licensures may be required to meet energy industry, federal, state, or local regulations.

Responsibilities

Provide advanced administrative support, develop solutions for efficient workflow, and support special projects and initiatives.
Perform administrative and general office support duties of a responsible and confidential nature, under minimal supervision.
Maintain an accurate, up-to-date calendar for the manager; schedule travel and daily meetings; and independently determine priorities when schedules conflict.
Coordinate department meetings, including agendas, notes, and follow-up.
May coordinate department orientation for new employees, including office setup.
Generate reports, handle multiple projects, and prepare and monitor expense reports.
Prepare confidential employee paperwork and assist with administration of departmental HR programs, ensuring timelines, communications, and documentation are coordinated and complete.
Coordinate department budget input and review invoices and variance reports.
May review, prioritize, and independently respond to management email when appropriate.
Compose memos, transcribe notes, and research and create presentations as needed.
Support Canals Public Engagement project and initiative tracking and associated metrics, process and procedure development, and stakeholder relationship management systems such as list serves.