Project Coordinator

Texas AirSystems•Irving, TX

21h•Onsite

About The Position

The Project Coordinator role is responsible for assisting Technical Project Managers with tracking, updating, and disseminating of project details for large-scale National Account commercial heating, ventilation, and air conditioning (HVAC) equipment projects. They will monitor the overall progress of projects to be sure milestones are on track. This will be achieved by working closely with our National Accounts team to learn our processes and ultimately deliver on our high standards for customer satisfaction and success.

Requirements

Must be Highly Proficient in Microsoft Excel
Minimum of two (2) years of administrative experience in high volume, fast-paced and high-pressure work environment.
Exceptional written and verbal communications skills.
Demonstrate the ability and willingness to communicate clearly, concisely, and diplomatically.
Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership.
Ability to develop and maintain deep customer and stakeholder relationships based on trust.
Passionate about helping our customers achieve success and must continually strive to improve their understanding of our customers to provide first-class customer service.

Nice To Haves

HVAC and/or construction-related experience is a plus.

Responsibilities

Ability to support East coast and West coast projects as required including but not limited to project calls and site visits.
Establishing a professional relationship with National Account Customer
Understanding key stakeholder roles and their responsibilities
Plan and manage team goals, project schedules and new information
Communicating with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field staff
Assist with coordination of onsite equipment delivery specifics
Supervise current projects and coordinate all team members to keep workflow on track
Aiding the project management team with gathering requested documentation from our customers (equipment manuals, spare parts, and filter lists)
Track and ensure timely invoicing of projects
Assist with monitoring and tracking job costs for accurate reporting
Attend and provide feedback as required on project specific contractor meetings
Interfacing between multiple players to maintain project milestone date accuracy
Attending regular internal and external meetings to provide updates and feedback as required
Contributing to the building of processes and procedures for new accounts
Visit jobsites and factories to gain a better understanding of our equipment, industry, and customer.
Shadow project managers and participates in CMS provided training classes
Opportunity to be a part of a growing new team and assist with setting standards and implementing, streamlining, and creating new processes.
Advancement opportunities