Project Coordinator

BGO Real Estate•Toronto, ON

24d•CA$65,000 - CA$75,000•Hybrid

About The Position

Join Us to Grow, Connect, and Make an Impact. At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate. As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success. As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants. Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development. Join us and help shape the future of commercial real estate.

Requirements

Must be bilingual in English and French.
3 – 5 years’ experience in an operations and property management administrative roll.
Intermediate to advanced skills in MS Word, Excel and Outlook
A criminal verification check is required for employment.

Nice To Haves

Additional experience in purchasing, procurement and contract management would be an asset.
Proficiency in Yardi Construction Manager would be an asset.
High school diploma supplemented with any of the following courses: post-secondary administrative, purchasing and procurement, Project Management Institute (PMI), and Building Owners and Managers Institute (BOMI).

Responsibilities

Overall responsibility for the administration of capital and construction projects undertaken by the Project Management & Construction team throughout the portfolio.
Provide support to the Project Management & Construction Team for all aspects of day-to-day activities for assigned projects across all asset classes nationally.
Assist in preparation and distribution of reports and correspondence to clients/ tenants/ contractors.
Liaise with contractors/consultants and accounting regarding invoicing and other matters as directed.
Process invoices including matching to purchase orders and contracts, coding invoices to comply with budget schedules, ensuring appropriate backup and compiling and verifying cost control forms.
Coordinate the preparation of contracts, receiving of tenders and tender analysis.
Coordination of the annual capital programs, and organizing monthly capital review meetings
Coordinate the preparation of Project Close-Out Documentation and maintenance of project files.
Assist in maintaining and updating the Capital Projects Filling System and Capital Tracker Data Base.
Work closely with the Property Management Groups and Technical Services Management Team on Capital Projects
Overseeing and maintaining all documentation available in the Construction Portal
Provide ongoing support/training to the Property Managers for the project management and tendering system, Yardi CM
Provide ongoing support/training to the Property Management team on Capital Tracker Data Base, Cost Control policies.
Process project payment when required.
Other duties include/requires for the annual Capital project financial reporting and tracking for all the commercial buildings nationally .
Provide monthly project reports including cost reporting.
Make recommendations for the continuous improvement of policies and procedures.
Embrace and pro-actively support BGO’s culture of environmental sustainability, and corporate and social responsibility.
Other duties as required and assigned from time to time