Project Coordinator

Alliance Residential Company • Atlanta, GA

1d • Onsite

About The Position

The Project Coordinator supports construction project administration and coordination. The role manages subcontractor draw schedules, invoices, lien waivers, agreements, purchase orders, change orders, insurance information, payment distribution, project records, and related entries in accounting software. It also assists with project start-up, permits, submittals, consultant communications, project-status meetings, and the preparation and distribution of project documentation and manuals.

The position requires regular, in-person attendance during normal working hours. The schedule may differ from Monday through Friday, 8 a.m. to 5 p.m., and work exceeding 40 hours per week is likely. The coordinator may also make recommendations and modifications related to office and site performance and complete other assigned tasks.

Requirements

• High school diploma required.
• General knowledge of the real estate and development industry.
• Effective organizational and time-management skills.
• Excellent verbal and written communication and listening skills.
• Ability to work independently with minimal supervision.
• Accuracy and attention to detail.
• Strong interpersonal skills and the ability to interact positively and productively with other associates.
• Dependable, punctual, and reliable.
• Typing and data-entry skills.
• Ability to use a 10-key calculator accurately by touch.
• Proficiency in Word, Excel, Outlook, and other relevant programs.
• Ability to adjust the work schedule based on business and deadline needs.
• Ability to work regular hours that may differ from Monday through Friday, 8 a.m. to 5 p.m.; work in excess of 40 hours per week is likely.
• Consistent, regular, in-person attendance during regular working hours at the workplace.

Nice To Haves

• An undergraduate degree in accounting, project management, business, or a related field is preferred.

Responsibilities

• Gather and process subcontractor draw schedules and invoices, including collecting lien waivers and backup documentation.
• Coordinate and prepare monthly draw packages for submission.
• Prepare, process, and distribute subcontract agreements, schedules of values, purchase orders, change orders, and back charges.
• Gather, monitor, and enter insurance information.
• Coordinate distribution of monthly subcontractor checks.
• Enter or update project information in Timberline, Sage 300, or other accounting software.
• Organize project records and complete filing as needed.
• Draft correspondence as directed by the Project Manager.
• Assist in establishing subcontractor schedules of values.
• Review general contracts for relevant information and coordinate with accounts payable.
• Create project files that mirror corporate construction files.
• Assist with project start-up requirements, including trailers, electrical, plumbing, and other temporary requirements.
• Assist with procuring permits.
• Review and type subcontract agreements, including attachments and schedules of values.
• Gather submittals, log them, follow up to ensure timely receipt and delivery, and prepare letters of transmittal.
• Participate in regular leadership-team meetings to review project status, logs, turnover schedules, and subcontractor status.
• Create and maintain a subcontractor and supplier log and update it weekly.
• Communicate with consultants to ensure information such as RFIs and Architectural Supplemental Instructions is received on time and distributed to the field for approval.
• Receive submittals and distribute them to the field after approval.
• Ensure paperwork is routed to the appropriate parties, including Development, the Project Manager, Vice President, President of Construction, and Corporate.
• Create four copies of Maintenance and Operations Manuals by trade.
• Ensure subcontractor Safety Manuals are on site.
• Make recommendations and modifications regarding office and site performance and business needs.
• Complete other tasks as assigned or directed.

Benefits

• Competitive compensation and incentives.
• Paid time off including vacation, sick, holiday, birthday, and volunteer time.
• Medical, dental, and vision coverage with low premiums, including access to telemedicine.
• Paid parental leave for eligible new parents.
• Flexible spending account.
• Health savings account with Company match.
• Company-paid life insurance.
• Short- and long-term disability coverage.
• Professional and upbeat work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED