Project Coordinator - Highland Heights, Ohio

Clair Global Corporation•Highland Heights, OH

24d

About The Position

The Project Coordinator assists with planning and implementing projects within the Integration Division, supporting Sales, Project Management, Engineering, and Finance teams across the project lifecycle. The role helps coordinate project activities, documentation, schedules, resources, purchasing, billing, and communication with internal teams and external clients, contractors, and vendors.

Requirements

High school diploma or GED.
Strong written, in-person, and telephone communication skills, with the ability to convey information and ideas clearly and concisely.
Strong documentation, communication, organization, and time-management skills.
Familiarity with project management or spreadsheet software.
Ability to work on a team, maintain a positive attitude, and be open to learning.
Ability to excel in a fast-paced, demanding, and continuously changing environment.
Comfort taking initiative.
Excellent attention to detail.
1 to 3 years of administrative, assistant, or project support experience.

Nice To Haves

Bachelor's degree in business, communications, or a related field.
Experience with A/V system integration.

Responsibilities

Assist project managers with managing project scope, schedules, and costs, including preparing and submitting change orders.
Prepare project status reports for clients and management.
Track client schedules and communicate them to internal teams.
Help ensure internal and external deliverables meet contract requirements and deadlines.
Coordinate internal resources and third-party vendors throughout project lifecycles.
Maintain relationships with clients, contractors, and vendors.
Create and maintain comprehensive project documentation.
Assist Account Executives with system processing for business opportunities, proposals, and new sales contracts.
Create and maintain project templates.
Maintain sales databases, track accounts, and process purchase orders and invoices.
Assist Engineering with building schedules of work structures.
Prepare equipment lists and coordinate purchase requisitions.
Collaborate with the warehouse manager on equipment rentals as instructed by management, ensuring timely delivery and return.
Assist with billing processes, including submitting invoices, managing revisions, and troubleshooting discrepancies or issues.
Correspond regularly with team members about general status and high-risk items, and report and escalate issues to management.
Assist the Service Manager with coordinating service calls, related system processing, and maintaining service assets.