Project Coordinator
About The Position
The Project Coordinator facilitates efficient workflow for the Communications & Marketing Department and ensures that projects and initiatives promoting Children’s Hunger Fund and its mission are completed effectively. The role manages project intake, planning, prioritization, scheduling, vendors, and department processes, while communicating deadlines and tracking progress throughout the creative life cycle of projects across different media types and objectives. The Coordinator collaborates across the department and with internal stakeholders and external partners to align project work with organizational objectives and strategic marketing priorities. The role supports the development and production of print and digital media, including donor communications, newsletters, and the annual Giving Catalog. It also coordinates print orders for the organization, facilitates production meetings, and helps create copyrightable works for distribution across media and formats. The Project Coordinator is expected to understand CHF’s history, messaging, values, and key department metrics, and to contribute to appropriate meetings and organizational events. The position has no direct reports.
Requirements
- Confess Jesus Christ as Lord and Savior, be an active member of a gospel-centered Christian local church, and demonstrate ongoing growth in Christian maturity.
- Bachelor’s degree in Communication, Marketing, Project Management, Business, or a related field, or equivalent knowledge and work experience.
- Ability to navigate CHF processes and coordinate internal activities across the marketing team and constituents.
- Previous experience in effective project management and use of project management software applications.
- Excellent verbal and written communication and relationship-building skills.
- Ability to communicate clearly about CHF’s mission, distinctives, and ministry.
- Demonstrated initiative and self-motivation, with a record of meeting or exceeding goals.
- Ability to measure progress on tasks, projects, and initiatives and support department team members.
- Ability to solve problems innovatively and respectfully negotiate and resolve differences.
- Ability to adapt to changing priorities, plans, and approaches to identify key deliverables and support project completion.
- Proficiency with Windows, Microsoft Office, the internet, social media, and applicable marketing-related applications.
- Ability to learn new software applications quickly.
Nice To Haves
- Experience with Salesforce or a similar CRM database.
- Understanding of Children’s Hunger Fund and Poverty Encounter target audiences, including their demographics, key metrics, lifestyles, preferences, and societal pressures.
Responsibilities
- Manage department project intake, planning, prioritization, and scheduling, including creating and managing creative briefs and Creative Service Desk requests.
- Manage the annual Communications & Marketing Department project calendar and produce quarterly calendars for internal organizational visibility.
- Ensure timely implementation of projects supporting department goals and the organization’s strategic marketing priorities.
- Coordinate project execution by facilitating collaboration, tracking deliverables, and aligning stakeholders.
- Maintain and improve project management systems, workflows, and processes.
- Serve as a liaison among Communications & Marketing, internal stakeholders, vendors, and external partners.
- Facilitate development of print and digital media assets for donors, including email newsletters and the annual Giving Catalog.
- Provide project management for the Communications & Marketing Department and facilitate regular production meetings.
- Facilitate development and creation of copyrightable works, including print, photography, film, music, and visual arts, for distribution in various media and formats.
- Coordinate print orders for the organization, including gathering quotes, confirming budgets, and ensuring timely delivery.
- Learn and understand CHF’s history, messaging, and values to communicate its story to target audiences and contribute input to initiatives.
- Maintain knowledge of department key metrics to advise the Director on program or project updates, reports, and initiatives.
- Participate in and contribute to appropriate meetings and events, including weekly staff meetings, the All Staff Retreat, volunteer workdays, banquets, and receptions.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
