Project Coordinator

OWL Services•Des Moines, IA

6d•$23 - $26•Onsite

About The Position

This role is with Seneca Companies, Inc., an OWL Services Affiliated Company. OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

Requirements

Requires a high school diploma.
One or more years additional coursework or business training in accounting or business or equivalent experience.
5-7 years of experience in billing, invoicing, project management, or accounting is required.
Strong Microsoft Office skills, with an emphasis in Excel.
Strong record-keeping and organizational skills.
Excellent computer skills, attention to detail, listening, and communication skills.
Professional demeanor with ability to lead teams.
Relies on experience and judgment to plan and accomplish goals.
Performs a variety of tasks.
Works under general supervision.
May exhibit a moderate degree of creativity and latitude.
Ability to accomplish the described duties through the use of appropriate computer and general office equipment.
Ability and mastery of Microsoft Office Suite, Word, Excel, PowerPoint.

Nice To Haves

Preference for candidates with PMP course completions or certification

Responsibilities

Set up jobs in the system for projects.
Distribute job information to Project Managers and Purchasing.
Enter project data in the system.
Set up field files and office files for each project.
Place orders for materials & PO setup.
Vendor setup, equipment posting, lien waivers.
Review labor entered by field employees, ensuring correct general ledger coding.
Review quotes and assign proper sales or use tax rates prior to quote release to customer.
Confirm tax accuracy on quote and job.
Update records, tools, and resources used by others.
Work to make continuous improvements to the systems and procedures used to track project data, bill customers, pay employees, vendors, merchants and others.
Participate on project teams, including software upgrades, training, and other committees, task forces, and teams that drive change and improvement.
Maintain electronic and paper records of customer, sales, asset, resource, or personnel data.
File electronic and paper records of training.
Process or assist with funds (and the paperwork required) going in and/or out.
Enter information into business systems that aid in billing.
Assist in preparing and modifying invoices.
Perform other duties as assigned.