Project Coordinator

Ogilvy • Parsippany-Troy Hills, NJ

1d • $40,000 - $85,000

About The Position

Ogilvy Health is seeking a highly organized, motivated Project Coordinator to support a large-scale, fast-paced pharmaceutical AOR account. The position offers an opportunity to learn healthcare advertising and project management in a collaborative agency environment. The Project Coordinator supports the Project Management Office’s work in project execution, process improvement, budget management, and resource allocation, helping teams deliver work according to established workflows, schedules, and budgets.

Requirements

• Computer proficiency.
• Experience with Microsoft Word, Project, Excel, PowerPoint, and Acrobat Professional.
• Ability to collaborate closely with others in a team environment under tight deadlines and in a fast-paced environment.
• Strong written and verbal communication and interpersonal skills.
• Detail orientation and proactive problem-solving skills.
• Curiosity and proficiency in using generative AI and applicable emerging technologies, with the ability to adapt to new tools and integrate AI responsibly into day-to-day work.

Nice To Haves

• Previous project management and project planning experience.

Responsibilities

• Track projects through the agency from implementation to execution.
• Support project timelines by working with teams to meet project milestone dates and deadlines.
• Update agency timelines, resource plans, and status documents as needed.
• Coordinate submissions for regulatory review and handoffs to Regulatory Operations.
• Provide administrative oversight of projects using financial and project management systems.
• Monitor and route jobs through the digital workflow system to help keep them on task and on time.
• Maintain and archive clean historical records of project workflow.
• Schedule and assist SPMs and PMs in facilitating internal status meetings and reviews.
• Keep teams informed about project status and next steps through daily status documents and planned or ad-hoc meetings.
• Advocate for and champion agency processes.
• Develop positive working relationships with team members and project stakeholders while maintaining adherence to objectives, processes, and timelines.

Benefits

• Competitive benefits package; specific benefits are not detailed in the posting.
• Support from colleagues who are experts in their disciplines across the Ogilvy network.
• Opportunities to do work employees can be proud of and autonomy to seek new paths and better ways of working.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed