Project Coordinator

LTL Group Ltd.•Shuniah, ON

47d•CA$27 - CA$29

About The Position

We are seeking a highly organized and versatile Project Coordinator to support our growing team. This role is responsible for coordinating travel, fleet and equipment administration, shipping and receiving, purchasing, technology support, and day-to-day operational logistics. The successful candidate will thrive in a fast-paced environment, manage multiple priorities, and provide exceptional support to field crews, project managers, supervisors, and shop personnel. This position requires flexibility, strong problem-solving skills, and occasional after-hours support to ensure uninterrupted operations across remote and regional project sites.

Requirements

Strong organizational and time management skills.
Experience coordinating travel, logistics, fleet, or operations.
Proficiency with Microsoft Office and cloud-based systems.
Excellent communication and customer service skills.
Ability to manage multiple priorities and adapt to changing schedules.
Valid driver's license with a clean driving record.
Ability to work independently and solve problems with minimal supervision.

Nice To Haves

Experience with fleet management systems, GPS tracking platforms, or asset management software.
Knowledge of transportation, shipping, and freight logistics.
Experience supporting remote or industrial operations.
Familiarity with B2W, Samsara, Titan GPS, or similar platforms.
Basic IT troubleshooting and device management experience.

Responsibilities

Process and reconcile company credit card expenses and issue purchase orders.
Coordinate airport pickups and drop-offs for employees and crews.
Shuttle crews, equipment, and supplies to airports, hangars, and project locations.
Manage inbound and outbound cargo shipments, including Wasaya and charter freight.
Coordinate local parts and supply pickups.
Provide operational support to project managers, supervisors, and shop personnel.
Maintain and update employee travel schedules and itineraries.
Respond to urgent operational requests, including after-hours and weekend support when required.
Book and manage flights, accommodations, and transportation for employees.
Coordinate travel for multiple projects and remote work sites.
Manage travel disruptions, cancellations, delays, and schedule changes.
Track and resolve billing discrepancies with airlines, hotels, and transportation providers.
Set up and manage GPS tracking systems for equipment and vehicles.
Maintain equipment location reports and digital asset records.
Update equipment information within B2W.
Coordinate GPS installations and provide ongoing support.
Monitor vehicle GPS systems, safety alerts, and location reporting.
Maintain vehicle compliance documentation, including insurance, registrations, emergency information, and CVOR records.
Track vehicle infractions and assist with recall and service notifications.
Inspect and ensure all fleet trucks and equipment meet company and mine safety specifications.
Determine the most efficient and cost-effective shipping methods based on destination, size, and weight.
Prepare, package, track, weigh, and deliver shipments.
Coordinate freight logistics using courier services, air cargo, hotshot services, and charter transportation.
Maintain shipment records and tracking information.
Manage inventory of equipment, tools, radios, decals, office supplies, fuel, and operational materials.
Source products and parts from local and online suppliers.
Create purchase orders and coordinate payments.
Track assigned tools and equipment using inventory management software.
Provide support and maintenance for GPS and radio communication equipment.