Project Coordinator

New Age Group•Concord, ON

27d•Onsite

About The Position

For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations. The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.

Requirements

Excellent written and verbal communication skills
Strong organizational, planning, and time-management skills
High attention to detail with the ability to manage multiple priorities simultaneously
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint
Ability to maintain confidentiality and exercise discretion when handling sensitive information
Professional demeanor with strong customer-service and relationship-building skills
Ability to work independently, take initiative, and follow through on commitments
Strong problem-solving and decision-making abilities
Reliable, punctual, and highly accountable
Comfortable working in a fast-paced environment supporting multiple projects and field teams
Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects
Ability to work with confidential information and security-related documentation

Nice To Haves

Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset
Experience with AutoCAD
Experience with Smartsheet
Experience with Microsoft Project
Experience with QuickBooks
Experience with ERP Systems
Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset

Responsibilities

Assist Project Managers with project execution
Create and maintain project files and documentation
Track project schedules, milestones, and deliverables
Coordinate project documentation and reporting
Generate project status reports
Track action items, deficiencies, and project close-out requirements
Create purchase orders and get approved by PM
Coordinate material ordering and procurement
Communicate with suppliers, distributors, and manufacturers
Track deliveries, lead times, and backorders
Verify material receipts against project requirements
Maintain project material logs and inventory records
Assist the PM with field technicians and subcontractors scheduling
Assist the PM to coordinate site visits, inspections, and service calls
Assist the PM to coordinate commissioning and system handover activities
Assist with manpower planning and resource allocation
Assist the PM to organize project meetings and internal coordination activities
Assist the PM to maintain project drawings and revision control
Assist the PM to organize manuals, warranties, test reports, and closeout documentation
Assist the PM to track change orders, approvals, and customer requests
Assist the PM with project closeout packages and turnover documentation
Assist the PM to maintain accurate project records within company systems
Assist the PM to coordinate customer meetings and site visits
Assist the PM to prepare and distribute meeting minutes
Assist the PM communicate project schedules, updates, and key milestones
Assist the PM with progress billing and invoicing
Assist the PM to track project costs and expenses
Assist the PM to support change order preparation and documentation
Assist the PM with collections and project-related administrative functions