Project Coordinator

Align Builders•San Diego, CA

About The Position

Align Builders is seeking a Project Coordinator/Accountant to support construction project teams by managing administrative, accounting, and labor-compliance tasks. The role helps projects run smoothly by maintaining organized workflows and records, ensuring compliance, and building productive relationships with clients, subcontractors, and internal teams. The successful candidate is detail-oriented, collaborative, accountable, positive under pressure, and able to organize and prioritize multiple tasks across projects. The Project Coordinator/Accountant leads project administrative and financial processes, including contract documentation, insurance compliance, billing, payments, expense processing, timecard review, and job-cost monitoring. The role maintains project information in Procore and Sage Intacct and supports timely owner and subcontractor payments and collection of receivables. For public works projects, the role prepares certified payroll reports and supports compliance with applicable labor requirements, including prevailing wage, Davis-Bacon, and skilled-and-trained workforce rules. Duties also include maintaining payroll and project records, producing reports, conducting internal audits, providing documentation for compliance reviews, and training personnel on labor laws and certified payroll procedures.

Requirements

At least 2 years of experience in the commercial construction industry.
At least 2 years of accounting experience.
Ability to work with Sage Intacct accounting software.
Proficient computer and software skills, including Microsoft Office Suite (Excel and Word), LCPTracker, Sage Intacct, Bluebeam, and Procore.
Ability to engage constructively and productively with clients, internal team members, and trade contractors to overcome obstacles and achieve results.
Strong attention to detail, organization, prioritization, communication, collaboration, ownership, and a positive, solution-focused approach.

Nice To Haves

Bachelor’s degree preferred but not required.
Commercial construction experience in health care (OSHPD), life sciences, higher education, or office improvements.

Responsibilities

Lead administrative and financial functions for assigned projects, including subcontractor agreements, insurance compliance, monthly billings, and month-end job-cost audits.
Set up, organize, and maintain project frameworks in Procore and Sage Intacct through project completion.
Prioritize deadlines and tasks across multiple projects.
Set up project administration documents and prepare contract documentation, including subcontractor agreements, after handoff from pre-construction.
Organize subcontractor and vendor payments for submission to the financial controller.
Verify project and subcontractor insurance requirements, including endorsements for general liability, auto, workers’ compensation, and excess coverage.
Maintain complete project files, confirming receipt and execution of required documents such as bonds, insurance, signed subcontracts, change orders, licenses, lien releases, and retention records.
Assist project teams with monthly owner and subcontractor billings and help ensure payments are made on time.
Monitor accounts receivable for assigned projects and follow up with project teams on past-due receivables.
Monitor project financials and track project costs.
Review, validate, code, and process subcontractor and project-team expenses.
Review and approve weekly timecards.
Prepare and process certified payroll reports for public works projects using LCPTracker, ensuring compliance with applicable federal, state, and local requirements.
Maintain knowledge of skilled-and-trained workforce requirements, prevailing wage, and Davis-Bacon laws and requirements.
Stay current with labor laws and regulations and collaborate with teams to implement labor requirements.
Maintain employee, trade partner, and payroll project records and generate reports for internal and external stakeholders.
Conduct internal audits to identify and address discrepancies or compliance issues and provide documentation for compliance audits.
Conduct training sessions on labor laws and certified payroll procedures.