Project Coordinator - Commercial Millwork

Anton Cabinetry•Pantego, TX

2d•Onsite

About The Position

Anton Cabinetry is a custom cabinetry and architectural millwork company specializing in the design, fabrication, and installation of commercial casework, architectural casework and millwork, countertops, and store fixtures throughout the United States. The Project Coordinator supports project execution by coordinating workflows, maintaining accurate systems and documentation, making tasks visible, and following up on commitments. The role helps keep project information accurate, identify workflow issues, and facilitate communication among Project Management, Engineering, Production, Procurement, Field Operations, Accounting, and other internal teams. The Project Coordinator owns process discipline and workflow visibility, rather than project decisions, enabling Project Managers to focus on customer relationships, decisions, risk management, financial performance, schedule commitments, and project success. The position is based at 2002 W. Pioneer Parkway, Pantego, Texas 76013. The schedule is Monday through Thursday, 7:30 a.m. to 4:30 p.m., and Friday, 7:30 a.m. to 4:00 p.m. The role includes monitoring project workflows, maintaining project data and schedules in Innergy and related systems, coordinating information across departments, and tracking tasks, approvals, and follow-ups. It also supports job setup, AWI project registration, RFIs, sample submissions, shop drawing submittals, production release packages, installation and shipping documentation, and other project handoffs. The coordinator attends relevant meetings as assigned, provides status visibility, captures action items, and follows up on open items.

Requirements

Excellent organizational and time management skills, including the ability to manage multiple priorities and deadlines.
Strong attention to detail and commitment to accuracy.
Ability to work effectively in a fast-paced environment with frequent interruptions and changing priorities.
Strong interpersonal, written, and verbal communication skills.
Ability to interact professionally and effectively with customers, vendors, and internal team members.
Demonstrated ability to coordinate activities across multiple departments and stakeholders.
Proficiency with Microsoft Office Suite and ability to learn ERP and project management systems.
Ability to identify, communicate, and follow up on outstanding issues to ensure workflow progression.
Commitment to maintaining accurate project documentation, schedules, and system data.
High school diploma or equivalent required.

Nice To Haves

Knowledge of Anton Cabinetry products, manufacturing processes, and operations.
Understanding of construction documents, shop drawings, and engineering terminology.
Ability to read and interpret construction drawings and specifications.
Two or more years in a coordination, project support, administrative, operations, or customer service role.
Experience working in a deadline-driven environment.
Experience coordinating across multiple departments.
Experience maintaining project documentation and schedules.
Experience with ERP, project management, or workflow management systems.
Experience in custom millwork, cabinetry, manufacturing, or commercial construction environments.
Associate's degree in Business, Construction Management, Engineering Technology, or a related field.

Responsibilities

Monitor project workflows and proactively identify and escalate issues.
Maintain accurate and complete project information in Innergy and related systems.
Keep project schedules, statuses, milestones, and documentation current.
Provide visibility into project progress, risks, and outstanding action items.
Coordinate information flow among Project Management, Engineering, Production, Procurement, and Field Operations.
Track open tasks, commitments, approvals, and follow-up activities.
Escalate missing information, delays, overdue decisions, and workflow bottlenecks through the appropriate PM leadership path.
Review project information for completeness and consistency, and flag scope questions or discrepancies to the Project Manager.
Enter and maintain job setup information, contact information, project statuses, and milestone dates in company systems.
Complete job information sheets and register projects for AWI.
Assist with preparation and tracking of RFIs, check that required information and attachments are included, and route technical or scope questions to the appropriate owner.
Coordinate and manage the sample submission process.
Assist with preparing and organizing shop drawing submittal documents, product data, samples, and related project documentation.
Assist with preparing production release packages and work-order documentation using approved drawings, Project Manager direction, and company standards.
Assist with preparing installation package documents, shipping requests, install requests, and other delivery and installation handoff documentation.
Support BOM, material takeoff, work order, and shipping list preparation where assigned.
Review package inputs for completeness and organization, and flag gaps, inconsistencies, missing information, or unresolved decisions to the Project Manager or appropriate technical owner.
Help ensure release-related documentation is ready for production, purchasing, delivery, and installation.
Attend relevant project, schedule, production, or engineering meetings as assigned; provide status visibility, capture action items, and follow up on open items.
Provide project status updates and follow up on assigned action items.
Support Project Managers by maintaining operational discipline and project visibility.