Project Coordinator

Cushing Terrell•Minneapolis, MN

2d•Onsite

About The Position

Cushing Terrell is seeking a Project Coordinator for its Minneapolis office. The role supports project delivery, resource management, and financial oversight, working closely with Project Managers, design teams, and clients to help ensure projects are completed efficiently, on schedule, and within budget. The position calls for sound decision-making and project management skills, the ability to anticipate project needs, streamline workflows, and optimize resources. The position is hourly, with an expected annual salary range of $45,000 to $60,000, and is eligible for an annual performance bonus. Most of the work is performed sitting in an office, with limited physical requirements that may include bending, stretching, twisting, and reaching. Applicants must already be authorized to work full-time in the United States; the company will not sponsor work visas. Cushing Terrell is a multidisciplinary design firm with 17 offices and more than 500 team members. The company describes its work as creating sustainable systems and spaces and emphasizes collaboration, diversity, equity, inclusion, belonging, and people-centered design. It offers a competitive benefits package, but specific benefits are not listed in the posting.

Requirements

Associate’s degree or higher in a related business field.
At least 5 years of experience in the architecture, engineering, or construction industry or a related field.
Intermediate proficiency with project management and AEC software, including Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook, and Smartsheet.
Ability to manage budgets and financial tracking, with awareness of accounts receivable.
Ability to forecast workforce needs and make recommendations for resource allocation.
Solid understanding of scheduling, budgeting, accounting, and architecture, engineering, and/or construction administration.
Excellent collaboration, communication, and leadership skills.
Must be currently authorized to work in the United States on a full-time basis; visa sponsorship is not available.

Nice To Haves

Experience supporting projects in a design or professional services firm environment.

Responsibilities

Support project planning and coordination with Project Managers, including budgets, schedules, and resource forecasts, and recommend adjustments to support project success.
Participate in project coordination, contract, and agreement proceedings.
Participate in meetings with internal and external clients to help define project goals and requirements.
Facilitate and manage communications with clients, contractors, consultants, and internal teams.
Manage and maintain project files, directories, and archives, including contracts, invoicing, fees, as-built drawings, and O&M manuals.
Oversee quality control and distribution of project deliverables, including submittals, RFIs, ASIs, change orders, permits, bid documents, specifications, and reports.
Produce, edit, proofread, and distribute project documentation and job-specific reports, spreadsheets, and logs as requested by Project Managers.
Track and maintain logs for submittals, RFIs, ASIs, change orders, and A&E service modifications.
Enter and maintain project data in Deltek Vantagepoint, including budgets, phases, progress, and weekly accounting and Project Manager updates.
Coordinate requests for W-9s from clients and consultants with accounting.
Order and maintain insurance certificates for new projects and contracts.
Coordinate billing and assist with accounts receivable to meet client and internal deadlines.
Schedule and organize meetings, including virtual conferences, and manage invitations and logistics.
Conduct web research to support project planning and execution.
Support senior team members and collaborate with colleagues across disciplines.
Perform other duties as assigned.