Project Coordinator: Contract Sales

Singer Foodservice Equipment and Supplies • Kansas City, KS

1d

About The Position

The Project Coordinator serves as the operational liaison between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the lifecycle of each project. This role owns the administrative execution of projects, ensuring information, documentation, purchasing, logistics, invoicing, and project closeout are completed accurately and on schedule. While the Project Manager leads field execution, the Project Coordinator ensures the operational side of every project runs smoothly.

Requirements

• Strong organizational, time management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple projects in a fast-paced environment.
• Proactive problem-solving and strong follow-through.
• Proficiency with project management and ERP systems (QuickBase, Prelude, AutoQuotes, Microsoft Office, OneDrive, etc.).

Responsibilities

• Coordinate project setup by organizing documentation, establishing projects in company systems, and ensuring all required information is complete.
• Facilitate communication between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the project lifecycle.
• Prepare project documentation for purchasing, coordinate project reviews, and support timely purchasing decisions, including communication of pricing changes and change orders.
• Coordinate delivery logistics, truck scheduling, pick tickets, and installation readiness by verifying equipment availability and project requirements.
• Process project modifications, field change orders, and other operational updates while ensuring proper documentation and communication.
• Manage project invoicing, customer billing, and accounts receivable follow-up in coordination with accounting.
• Provide administrative support during installation by coordinating resolution of missing materials, backorders, damages, and other project issues.
• Oversee project closeout activities, including documentation review, purchase order reconciliation, audit coordination, and final project completion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed