Contract Coordinator

BTI Solutions•Plano, TX

About The Position

The Contract Coordinator will be responsible for managing the contract process from preparation to execution and archiving. This role involves preparing documents, issuing quotations, analyzing profit margins, reviewing and drafting contracts, and communicating with various stakeholders. The coordinator will also support inbound contracts, issue work orders, register payment plans, and prepare reports for clients and internal teams. Additionally, they will assist with invoicing and payment issues, ensuring accurate financial processes.

Requirements

Bachelor’s degree, or minimum of 3 years of experience in Contract Management or a related field.
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Skills required for preparing estimates (understanding of pricing and cost, incorporating estimates according to business workflows, accurate handling of numbers, etc.)
Excellent written and verbal communication skills for team works.
Experience analyzing complex contracts and agreements.
Team work with Service team/Clients/Legal team/HQ is strongly required.
Must be able to speak Korean/English bilingual

Nice To Haves

Experience in the IT industry is an advantage.
Experience with AI tools (e.g., Gemini, GPT, Gamma, etc.) is a strong point.
Knowledge of legal requirements related to contracts is preferred

Responsibilities

Document preparation prior to contract process
Issue quotations to the client and provide guidance on the contract process
Analyze marginal profit of the service and check resource availability and technical level required for the service (if needed)
Manage the contract process for different types of contracts based on clients and services
Review/Draft contracts and proceed with the legal system
Support inbound contracts based on the business environment
Issue work orders/SOWs and request clients to proceed with the contract process (Legal review/signing)
Communicate with stakeholders (vendors/clients/service teams/Legal/finance/AR)
Archive/Share executed contracts
Register payment plans in the internal system and communicate with AR for accurate invoicing
Prepare backup for invoicing (service/resource status monitoring)
Prepare invoice/resource reports for clients and internal budget/contract status reports
Support communication between AR and customer AP for payment issues