Project Coordinator

Mediagistic • Tampa, FL

28d • Onsite

About The Position

Mediagistic is a rapidly growing national marketing agency seeking a Project Coordinator to join their team. This role is focused on operational coordination, tracking, documentation, and execution support across multiple campaigns and programs. The Project Coordinator will work closely with internal account teams, sales, creative, and project managers to ensure all necessary elements for campaign execution are complete, accurate, and on time, helping to keep the system of people, timelines, assets, and approvals running smoothly.

Requirements

• 1-2 years of experience in project coordination, operations support, marketing coordination, or administrative roles.
• Strong attention to detail and accuracy in documentation and tracking.
• Strong time management skills with the ability to prioritize and manage multiple concurrent deadlines.
• Comfortable working across multiple teams and follow-ups at once.
• Strong written and verbal communication skills.
• Ability to stay organized in a fast-paced, high-volume environment.
• Comfortable using spreadsheets, project tracking tools, and internal systems.
• Proactive mindset with strong follow-through.

Nice To Haves

• Exposure to marketing, advertising, or campaign-based work environments.

Responsibilities

• Help ensure campaigns and projects move from request to execution without delays, gaps, or missing information.
• Coordinate project setup and campaign intake across internal account, sales, and operations teams.
• Follow up on required assets, approvals, and deliverables needed to support successful campaign launches.
• Maintain project timelines, task tracking, and internal documentation across multiple programs.
• Support Project Managers with scheduling, workflow coordination, and execution tracking.
• Organize and manage campaign details across multiple systems and platforms.
• Monitor project queues and help prioritize work based on urgency and business impact.
• Document updates, notes, and status changes clearly for internal visibility.
• Support reporting inputs, dashboards, and operational tracking needs.
• Identify gaps, blockers, or risks in execution and escalate appropriately.
• Help improve internal workflows, templates, and coordination processes over time.

Benefits

• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Tuition assistance and ongoing development opportunities
• Generous PTO (vacation, sick, personal, birthday, volunteer time, and holidays)
• Collaborative, team-oriented office environment
• On-site wellness programs and group fitness options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed