Project Coordinator

Kleinschmidt Group • Madison, WI

10d • $30 - $40 • Hybrid

About The Position

This position provides an opportunity for an experienced project coordination professional to support and influence project delivery. The Project Coordinator partners with Project and Program Managers across all stages of the project lifecycle, helping keep projects organized, on schedule, and performing effectively. Responsibilities include coordinating project planning activities such as schedule development and maintenance, deliverable tracking, and project status reporting; supporting project logistics including meetings, travel, subconsultant coordination, and invoicing; and preparing and formatting project deliverables in accordance with company and client standards. The role also contributes to proposal development and project setup, while supporting project controls activities such as budgeting, forecasting, and maintaining integrated project schedules. This position requires the ability to proactively coordinate deliverables, anticipate project needs, manage priorities, and communicate effectively across teams. It operates with a high degree of independence and ownership, supporting day-to-day coordination on behalf of the Project Manager and helping drive accountability across project teams, while contributing to process improvements and adoption of new tools and workflows.

Requirements

• Minimum of 8 years of experience
• Degree in Project Management, Marketing, Business Administration, Communications, Finance, or a related discipline (or equivalent experience and demonstrated expertise in project controls practices)
• Demonstrated ability to manage multiple priorities while maintaining quality, accuracy, and confidentiality
• Advanced proficiency in Microsoft Office
• Experience adapting to project management tools
• Strong knowledge of project planning and controls, including schedule development (MS Project/P6) and coordination of scope, schedule, and budget
• Understanding of budgeting, forecasting, and planned vs. actual performance
• Ability to identify process improvements, promote consistency in project coordination practices, and support the adoption of tools, systems, and workflows across teams
• Permanent authorization to work in the United States and able to acquire authorization to work in Canada
• Willingness to travel
• Possess a valid driver's license

Nice To Haves

• Experience within a consulting environment
• EVM familiarity
• Experience mentoring or guiding others in project coordination or controls practices
• Experience with SharePoint and Deltek Vantagepoint
• Experience with project planning and coordination on multi-disciplinary projects, including schedule development, deliverables, and proposal/project setup
• Strong experience with document control processes, including version tracking, naming conventions, and file management and collaboration platforms
• Experience supporting project financial management, including budgeting, cost tracking, forecasting, invoicing, and project reporting
• Ability to format, review and coordinate technical documentation for quality and consistency
• Demonstrated ability to identify process improvements and promote efficient, standardized approaches across teams

Responsibilities

• Coordinating project planning activities such as schedule development and maintenance, deliverable tracking, and project status reporting
• Supporting project logistics including meetings, travel, subconsultant coordination, and invoicing
• Preparing and formatting project deliverables in accordance with company and client standards
• Contributing to proposal development and project setup
• Supporting project controls activities such as budgeting, forecasting, and maintaining integrated project schedules
• Proactively coordinating deliverables, anticipating project needs, managing priorities, and communicating effectively across teams
• Operating with a high degree of independence and ownership, supporting day-to-day coordination on behalf of the Project Manager
• Helping drive accountability across project teams
• Contributing to process improvements and adoption of new tools and workflows

Benefits

• Competitive salary
• Bonus Program
• Comprehensive medical/dental/vision package
• 401(k) with 4% employer match and 100% immediate vesting
• 10 Paid Floating Holidays
• Paid Time Off
• Company Paid Short-Term Disability and Life Insurance
• Paid Parental Leave
• Tuition Assistance
• Employee Ownership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level