Project Coordinator
Ogilvy Health US•New York, NY
•$40,000 - $85,000
About The Position
Ogilvy Health is seeking a highly organized, motivated Project Coordinator to support a large-scale, fast-paced pharmaceutical AOR account. The role is part of the agency’s Project Management Office, which oversees project execution, process improvement, budget management, and resource allocation. The coordinator will help projects move through established workflows and meet schedules and deadlines while gaining experience in healthcare advertising and project management in a collaborative agency environment.
Requirements
- Computer proficiency.
- Experience with Microsoft Word, Project, Excel, and PowerPoint, and Acrobat Professional.
- Ability to collaborate closely with others in a team environment under tight deadlines and in a fast-paced environment.
- Strong written and verbal communication and interpersonal skills.
- Detail-oriented and proactive problem-solving skills.
- Curiosity and proficiency in using generative AI and applicable emerging technologies, with the ability to adapt to new tools and integrate AI responsibly into day-to-day work.
Nice To Haves
- Previous project management and project planning experience.
Responsibilities
- Track projects through the agency from implementation to execution.
- Support adherence to project timelines and help teams meet project milestones and deadlines.
- Update timelines, resource plans, and agency status documents as needed.
- Coordinate submissions for regulatory review and handoffs to Regulatory Operations.
- Provide administrative oversight of projects using financial and project management systems.
- Monitor and route jobs through the digital workflow system to keep them on task and on time.
- Maintain and archive clean historical records of project workflows.
- Schedule and assist SPMs and PMs in facilitating internal status meetings and reviews.
- Keep teams informed of project status and next steps through daily status documents and planned or ad-hoc meetings.
- Advocate for and champion agency processes.
- Develop positive working relationships with team members and stakeholders while maintaining adherence to objectives, processes, and timelines.
Benefits
- Competitive benefits package.
- Tools and support to succeed.
- Autonomy to seek new paths and better ways of working.
- Opportunities to work with expert colleagues across the Ogilvy network.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
