Project Coordinator

Avison Young•New York City, NY

About The Position

Avison Young is seeking a Project Coordinator for an assigned corporate-occupier facility or portfolio. This role is ideal for a highly organized, detail-oriented individual with strong administrative and task management skills who thrives in a fast-paced, collaborative team environment. The Project Coordinator will proactively support the Property Manager(s) and Client by maintaining all vendor accounts, purchase orders, and invoices in accordance with contractual terms and agreements for project management and facilities contracts. The position offers a base hourly rate estimated between $28.00 to $34.00, with the potential for additional compensation through bonus. This salary range is for all US locations, with individual pay determined by location, education, experience, and internal equity.

Requirements

Bachelor's degree and 1-2 years of industry experience
Strong organizational skills and follow-through
Ability to proactively set priorities and meet deadlines
The ability to work under pressure and maintain a friendly, enthusiastic, and welcoming disposition
Excellent analytical and numeracy skills
Strong understanding of financial impacts pertaining to all departments
Logical and practical thinking, with excellent resourcefulness and problem-solving skills
Highest standard of confidentiality, discretion, and work ethic
Ability to work both independently and to partner with colleagues
Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Drive
Excellent verbal and written communication, presentation, and interpersonal skills
Proven record of providing excellent internal and external customer service

Nice To Haves

SAP knowledge and experience are preferred

Responsibilities

Process purchase orders, ensuring appropriate approvals are obtained in line with corporate governance.
Meet with business budget stakeholders to review budget sheets, ensuring all POs are parked and PO data is recorded accurately and in a timely manner.
Process invoices following internal policies and procedures, working with Accounts Payable to establish new vendors, resolve payment issues, and ensure timely payment.
Maintain orderly files and records of all supporting documentation, including invoices and contracts, and archive documents in accordance with Client data retention policies.
Work with vendors to resolve pending issues involving internal management, where appropriate, including reconciling vendor accounts to ensure payments and liabilities are properly addressed.
Prepare regular and ad hoc management reporting, as requested.
Review submitted documents regularly to ensure accuracy.
Strive for efficiency and improvements that will help maximize Client ROI.
Oversee the shared inbox to ensure timely and professional responses.
Supervise the ACH account reconciliation process, including performing periodic reconciliations.
Investigate discrepancies among vendor quotes, SAP purchase orders (POs), and vendor invoices.
Develop and maintain project plans and track project budgets.
Consistently uphold and apply the company’s policies regarding appropriate professional behavior to ensure that the values of the firm are exhibited by the actions of the staff.
Perform other related duties as requested.