Project Coordinator

Econolite Group•Ankeny, IA

14h•Onsite

About The Position

Econolite® is an innovator of Intelligent Transportation System (ITS) solutions, products, and services. Our technology is helping save lives and making the Smart City a reality. If you want to be at the forefront of this intelligent technology revolution, we want to talk to you about being part of our team. Econolite is committed to employing the best talent that will make significant contributions to building a safer, connected world. Econolite’s ITS solutions ease traffic congestion, provide safer mobility, and improve quality of life. As the one-stop-shop leader for traffic management systems, sensor products, and services, Econolite is committed to the advancement of connected and autonomous vehicles, smart cities, and cybersecurity. The Project Coordinator provides administrative and operational support to the Operations Manager and Iowa office locations. Working closely with the Senior Project Coordinator, this position helps ensure the successful execution of projects through coordination of project documentation, inventory management, billing support, payroll review, compliance tracking, and general office administration. The ideal candidate is highly organized, detail-oriented, and capable of balancing multiple priorities in a fast-paced environment.

Requirements

Bachelor’s degree in Finance, Accounting or Business; or equivalent combination of education and experience
Proficiency in Microsoft Excel and Word
Strong organizational and project management skills
Effective oral, written communication and interpersonal skills
Collaborative, team player, able to wear many hats and juggle different priorities.
High customer service orientation

Nice To Haves

Experience with invoicing of Time & Material projects is preferred.
Experience with inventory management is preferred.
Previous administrative experience is preferred.

Responsibilities

Provide administrative support to the Operations Manager and the three Iowa office locations.
Work closely with the Senior Project Coordinator to execute administrative tasks.
Schedule safety training and maintain a record of certifications for all employees on the project.
Manage project inventory; includes tracking of equipment information including item names, descriptions, manufacturer names, model names / numbers, part numbers, serial numbers, etc. as well as detailed location information and transfer dates
Coordinate with field technical staff regarding material used on work orders and associated billing.
Maintain records of material procurement, use on projects / work orders, and remaining quantities.
Track equipment orders; including initial order, delivery to ESI office or customer site, and installation for project or work order.
Obtain vendor quotes for material and equipment.
Perform data entry and scan documents
Maintain records for the project including but not limited to Driver Qualification Files, Fleet Maintenance Records, Vendor Information and Purchasing Procedures.
Create project billing codes.
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Reconcile and submit petty cash receipts
Sending out and receiving mail and packages
Ability to work as part of a team
Assist payroll by reviewing and calculating hours
Assist payroll department by calculating technician time sheets
Must be able to interpret contract verbiage regarding billing rates, etc.
Performs other duties as required and assigned