Project Coordinator

Barge Design Solutions•Nashville, TN

10d•Onsite

About The Position

Barge Design Solutions, Inc. is seeking a motivated A&E Project Coordinator to join our team in Nashville, TN. This role provides comprehensive support across mixed project sizes, handling full coordination duties, contract administration, and basic project management support tools while supporting multiple Project Managers across diverse Architectural and Engineering project portfolios.

Requirements

High school diploma or GED required
2–5 years of project coordination, project administration, or related experience.
Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint.
Advanced Adobe Acrobat skills
Strong knowledge of document control and document management systems.
Working knowledge of construction and engineering processes, terminology, and project delivery methods.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills with the ability to interact effectively with clients, project teams, and stakeholders.
Demonstrated ability to manage multiple priorities and projects in a fast-paced environment.
Highly detail-oriented with strong follow-through, accuracy, and accountability.
Proven ability to work independently while contributing effectively within a collaborative team environment.

Nice To Haves

Bachelor’s degree preferred.
Bluebeam experience preferred.
Experience with project management software and tools preferred, including BST, Autodesk Construction Cloud (ACC), SpecLink, SpecsIntact, and Bentley ProjectWise.

Responsibilities

Manage document control processes, including filing, scanning, electronic records management, and hard-copy document production.
Coordinate project meetings, communications, and administrative activities to support successful project delivery.
Administer quality management procedures for project documentation and deliverables, including editorial review, proofreading, formatting, and compliance checks.
Provide contract administration and procurement support throughout the project lifecycle.
Create, maintain, and organize specifications, technical documentation, and project records.
Process subcontractor invoices and coordinate vendor payment activities.
Manage Request for Information (RFI) and submittal workflows, ensuring timely review and distribution.
Compile project reports, documentation packages, and project closeout materials.
Enter and maintain fee proposals within the fee review system.
Support proposal development efforts by maintaining templates, coordinating inputs, and tracking submission requirements.
Enter and monitor Estimate-to-Complete (ETC) hours within the BST Resource module.
Track project progress, including percentage complete, budget utilization, and cost performance.
Maintain earned value management (EVM) tracking tools and reporting, where applicable.
Document project scope changes and support change management processes.
Set up projects, budgets, and project enrollments within BST.
Maintain project management documentation, including project management plans, risk registers, change logs, action item registers, and related records.
Develop, update, and monitor project schedules to support project planning and execution.
Enter and maintain resource planning information within eResource and BST systems.
Support daily office operations, including meeting coordination, event planning, mail distribution, fleet vehicle coordination, and administrative support for office leadership.