Project Coordinator

Vector Security and Vector Security Networks Career•Gainesville, VA

25d•Hybrid

About The Position

At Vector Security, we are looking for a Project Coordinator to join our team. This role involves delivering project coordination by receiving requests for site surveys from system designs and NAM Teams. You will coordinate with TSPs for site and schedules, create work orders, and receive after-survey information to provide completion updates. We offer great benefits, a competitive salary, and growth opportunities. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.

Requirements

High School or Equivalent Qualification.
Basic Knowledge of Microsoft Office.
Communication & Interpersonal Skills: Able to communicate efficiently with internal and external stakeholders and present yourself well.

Nice To Haves

1-2 years Project Coordinator experience
Time Management Skills: Being able to keep the volume of projects and tracking at different stages to provide information.

Responsibilities

Assist in compiling and documenting the scope of work with details needed for site survey, site layout and provide completed information to Technical Service Partner (TSP).
Gather and update quotes opportunity and timelines information in D365.
Coordinate with Account Liaisons or National Account Managers for additional information.
Create work orders and/or survey forms for Field Resources and send those packets with complete information.
Review the project tasks as related to key milestones and seek inputs from Sr. Project Coordinators/Project Managers for any task conflicts.
Order equipment and follow up with purchasing if there are any back orders or missing tracking information.
Create purchase order increases for technicians and coordinate schedules between sites, GC and technicians.
Create contracts for technicians, VSN provided lifts and engineering service invoice.
Add parts to jobs that may have been missed when the quote was created or when parts are on back order or are discontinued.
Create the work order for TSP’s.
Update notes on survey request tasks in D365.
Create bookings to assign techs for each project.
Confirm technicians are onsite or if reschedule is needed.
Maintain regular follow up with TSPs for Information related to completed survey forms, site layout, pictures and the scope of work.
Regularly keep up with tasks and updating next steps.
Regularly update with technicians, GCs and purchasing due to constant back orders.