Project Coordinator

CICONIX, LLC•Orlando, FL

16d•Onsite

About The Position

CICONIX is seeking a Project Coordinator to support the Defense Health Agency (DHA) Medical Simulation and Training Program Management Office (MST PMO) in Orlando, FL. Support office management and clerical services in support of MST PMO to include preparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitors and phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation and submission of travel orders and travel vouchers to appropriate approval level via the Defense Travel System (DTS), appointment scheduling and calendar maintenance, action tracking, planning, coordinating, and executing movement of one office to another, general office management duties, and timecard administration for all civilians. Coordinate and submit visit requests and specific clearance requests for visitors to MST PMO and all MST PMO’s locations and facilities. Support MST PMO personnel in obtaining official U.S. passports, Visas, and other documentation as needed for Outside United States travel. Assist with mail handling services to include arrangement and tracking of courier shipments, sorting and distribution of internal mail and other items of distribution. Resolve daily issues relating to the creation of DTS travel authorizations (orders), vouchers and local travel vouchers. Support preparation and processing of routine awards, such as on the-Spot and Special Act, as well as developing and maintaining an awards action log. Shall support the preparation of numerous briefings and presentations for MST PMO. This involves reviewing submissions, critiquing, many versions, detecting errors, and corrections as needed. Support the preparation of the MST PMO quarterly Town Hall Presentation, and other conferences as needed. Track facility work requests and provide support to customers such as assistance with initiation of work requests and determination of work request status. Respond to reports of issues and other problems involving cubicle occupancy with property managers to determine the status and ensure problem resolution. Perform all aspects of Hurricane Readiness and Preparation to include representation of MST PMO at coordination meetings, distribution of guidance, coordination and preparation of phone notification rosters and distribution of plastic coverings for computers. Track supply requirements on a monthly basis. Perform supply support services to include monitoring on hand supplies, consolidating MST PMO supply orders, researching vendors and cost, verifying receipt of supplies against orders and distribution of supplies on a monthly basis. Monitor toner requirements and toner purchases for MST PMO wide desk-side printers on a quarterly basis. Contact the Help Desk to resolve printer issues for MST PMO. Assist with the in-processing of new personnel. This includes but is not limited to processing CRS requests, coordinating sponsorship, coordinating security requirements, and scheduling initial IT support. Track mandatory training requirements for all employees and ensure timely notification of all training update/renewal requirements.

Requirements

Bachelor's degree preferred
DHA Medical Simulation and Training experience preferred
U.S. Citizenship and a successful background investigation are required.
Ability to obtain and maintain a government security clearance.
Willingness to comply with the government vaccination requirements.
This position is contingent and will begin upon contract award.

Responsibilities

Support office management and clerical services in support of MST PMO to include preparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitors and phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation and submission of travel orders and travel vouchers to appropriate approval level via the Defense Travel System (DTS), appointment scheduling and calendar maintenance, action tracking, planning, coordinating, and executing movement of one office to another, general office management duties, and timecard administration for all civilians.
Coordinate and submit visit requests and specific clearance requests for visitors to MST PMO and all MST PMO’s locations and facilities.
Support MST PMO personnel in obtaining official U.S. passports, Visas, and other documentation as needed for Outside United States travel.
Assist with mail handling services to include arrangement and tracking of courier shipments, sorting and distribution of internal mail and other items of distribution.
Resolve daily issues relating to the creation of DTS travel authorizations (orders), vouchers and local travel vouchers.
Support preparation and processing of routine awards, such as on the-Spot and Special Act, as well as developing and maintaining an awards action log.
Shall support the preparation of numerous briefings and presentations for MST PMO. This involves reviewing submissions, critiquing, many versions, detecting errors, and corrections as needed.
Support the preparation of the MST PMO quarterly Town Hall Presentation, and other conferences as needed.
Track facility work requests and provide support to customers such as assistance with initiation of work requests and determination of work request status.
Respond to reports of issues and other problems involving cubicle occupancy with property managers to determine the status and ensure problem resolution.
Perform all aspects of Hurricane Readiness and Preparation to include representation of MST PMO at coordination meetings, distribution of guidance, coordination and preparation of phone notification rosters and distribution of plastic coverings for computers.
Track supply requirements on a monthly basis.
Perform supply support services to include monitoring on hand supplies, consolidating MST PMO supply orders, researching vendors and cost, verifying receipt of supplies against orders and distribution of supplies on a monthly basis.
Monitor toner requirements and toner purchases for MST PMO wide desk-side printers on a quarterly basis.
Contact the Help Desk to resolve printer issues for MST PMO.
Assist with the in-processing of new personnel. This includes but is not limited to processing CRS requests, coordinating sponsorship, coordinating security requirements, and scheduling initial IT support.
Track mandatory training requirements for all employees and ensure timely notification of all training update/renewal requirements.