Project Coordinator

Axis Automation•Walker, MI

3d•$70,000 - $85,000

About The Position

The Project Coordinator supports Project Managers in executing automation projects from award kickoff through closure. The role includes customer support and communications, KPI tracking for schedule and cost objectives, scope tracking, and administrative project tasks. The coordinator follows open equipment projects from customer order through completion; coordinates customer visits, customer-part receipt tracking, and project-team travel; tracks milestone payments and prepares invoices; prepares project communications and reports; maintains project-folder information; verifies project costs; and coordinates with designers, suppliers, and purchasing on components and delivery dates. The role also verifies completion of Axis and customer audits and check sheets at project milestones, coordinates internal and external status meetings, escalates critical issues, and communicates project developments across Axis departments. Additional work may include supporting other projects and departments, completing lessons-learned evaluations, managing customer service orders, traveling to new or kit installations to support project execution and customer satisfaction, and supporting proposal activities with technical and commercial content. The coordinator is expected to champion Axis Automation’s Operating Principles.

Requirements

Background in administrative support.
Experience using project management tools, including Microsoft Project, Microsoft Teams, and Microsoft Excel.
Effective verbal and non-verbal communication skills, internally and externally.
Knowledge of project management best practices.
Financial and analytical proficiency.
Familiarity with automation project life cycles.
Ability to stay highly organized and balance multiple tasks simultaneously.
Ability to problem solve and be adaptable and flexible.
Attention to detail.
Willingness to travel up to 25–50%, including weekends with advanced notice.
Risk management and proactive mitigation planning skills.
Documentation and reporting skills.

Nice To Haves

1–3 years’ experience in engineering or automation.

Responsibilities

Support Project Managers in executing automation projects from award kickoff through closure.
Follow open equipment projects from customer order through completion.
Coordinate customer visits, customer part receipt tracking, and project-team travel.
Handle project administration, including job closing, milestone payment tracking, and invoice preparation.
Assist in preparing project communication materials, gathering data, and generating reports.
Maintain information in project folders.
Work with Project Managers and department leads to track projects.
Verify the accuracy of costs charged to projects.
Coordinate with designers, suppliers, and purchasing on purchased components and critical long-lead components to establish accurate delivery dates.
Verify that Axis and customer audits and check sheets are completed at project milestone dates.
Prepare and communicate internal and external project status meetings and escalate critical issues.
Communicate project developments to Axis departments in real time.
Assist other projects and departments as needed, including process, costing, and design work.
Complete lessons-learned evaluations to help improve future projects.
Travel to new or kit installations to lead project execution requirements and support customer satisfaction.
Support proposal activities with technical and commercial content.
Manage service orders received from customers.
Champion and uphold Axis Automation’s ten Operating Principles.