Project Coordinator

Mattamy Homes•Ottawa, ON

8d•$50,000 - $73,500•Onsite

About The Position

Mattamy Homes is seeking a Project Coordinator to join their Construction Office in the Ottawa Division. This full-time role reports to the Project Manager and involves a wide variety of tasks related to project management in the homebuilding industry. Mattamy Homes is the largest family-owned homebuilder in North America, known for its forward-thinking approach and commitment to creating thoughtfully planned communities. The company emphasizes a supportive and inclusive culture where employees are encouraged to be themselves and their contributions are valued. Mattamy Homes is dedicated to creating a positive impact in the homebuilding industry and fostering a career filled with pride.

Requirements

Construction degree or diploma from an accredited college or university (or equivalent working experience).
Accuracy in duties and responsibilities.
Proficiency in MS Office applications (Word, Excel, Project, Outlook, etc.).
Attention to detail and ability to multi-task.
Motivation, integrity, and positive attitude.
Excellent interpersonal and communication skills (both verbal and written).
Excellent computer and organizational skills.
Ability to build and maintain positive working relationships with coworkers/contacts.
Ability to work well independently and as part of a team.
Flexibility to adjust core working hours, as required.
Valid Class G driver's license for travel to other offices and construction sites.
Ability to perform field tours and inspections on an active construction site.

Nice To Haves

Experience working within the homebuilding industry.
Bilingual.

Responsibilities

Provide contract administration for assigned projects, including coordinating with purchasing for quantity take-offs, generating project budgets, and confirming validity of extras and draws.
Assist during tendering and handle project information flow between all stakeholders.
Maintain and circulate monthly project cost reports to stakeholders.
Track entries for N.O.C. lists, Change Order lists, and Back-charge lists.
Oversee and monitor postings, process sub-trade draws, and prepare progress draw reports.
Assist the Project Manager in validating draw requests and requests for extras.
Track and process holdback releases, back-charges, deposits, and bonds.
Process and track shop drawings, and assist in coordinating submissions, distribution, and approvals.
Process and track Site Instructions (SI) and Requests for Information (RFI) to and from consultants, along with the Project Manager.
Distribute information and communicate with affected trades, parties, and job sites.
Prepare trade scope of works with purchasing, and track and process completed contracts.
Process and analyze trade draw requests, reporting and reviewing with the Project Manager, and following up with the site supervisor.
Attend bid closings as required.
Understand the project schedule and adjust after discussion with the Project Manager.
Complete trade performance reviews at project completion and provide feedback to Estimating.
Prepare quantity take-offs for budget analysis to validate extras and back charges.
Assist with preliminary budget preparation and estimating, when applicable.
Participate in/assist with value engineering, material selections, and development of specifications.
Track document distribution and monitor deadlines.
Collect, track, route, and distribute all SI, RFI, Shop drawings, CCN’s, CO’s, and contracts, including updating and maintaining project network files.
Monitor and update project schedules on Mattamy systems.
Update stakeholders on project delays and schedule revisions, and assist the Project Manager in resolving scheduling issues.
Schedule and attend start-up, project, site, and budget meetings, take and prepare meeting minutes, and distribute them to trades, consultants, clients, and internal team members.
Ensure field office documentation is current, including drawings, SI, changes issued by consultants, and addendums.
Coordinate with field staff for timely submission of receipts, schedule status reports, field authorizations, time sheets, red lines, field reports, etc., and forward them to accounts payable.
Perform other duties as assigned.