Project Coordinator

Metis Nation Saskatchewan•Saskatoon, SK

1d•Onsite

About The Position

Under the direction of the MN–S Construction Manager, and/or designate the Infrastructure Project Coordinator will be assigned projects and represent Métis Nation–Saskatchewan as the project owner. The role is responsible for coordinating all project-related administrative functions including billing, briefing notes, meeting coordination, maintaining project documentation, liaising with the Contractors and community partners and preparing technical and progress reports.

Requirements

Undergraduate degree in Civil Engineering, Bachelor of Business Administration, Construction Management, or related technical diploma from a recognized post-secondary institution.
Minimum two to five years working within a related sector.
Strong communication skills including speaking, writing, and active listening skills.
Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
Skills in general administrative functions, including accurate typing, filing, ordering office supplies, and maintaining office supplies and equipment.
Strong industry knowledge, adept to building and cultivating government to contractor/vendor relations.
Excellent verbal and written communication skills.
Ability to work as a team and independently.
Strong organizational, analytical, and critical thinking skills.
Proven management and administrative experience.
Knowledge of office management responsibilities, systems, and procedures.
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problem-solving skills.
Relationship management practices.
Contribute to a positive work environment, conducting oneself in a professional and ethical manner.
Proficient in Microsoft Office (Word, Excel, and PowerPoint).
Must undergo a Criminal Record Check.
Valid Saskatchewan driver’s license and access reliable transportation.
Must be willing to travel 15% of the time for this position.

Nice To Haves

Experience in an administrative, project coordination, construction, or technical environment would be an asset.
Familiarity with construction contract administration considered an asset but not required.

Responsibilities

Work in collaboration with Regional Directors and community leaders in designing and executing Métis housing and infrastructure projects.
Support the preparation of written reports, briefing notes, technical proposals, and project presentation materials.
Maintain project documentation including schedules, budgets, correspondence, progress reports and final reports.
Assist in tracking project milestones, deliverables, and deadlines, and report updates to the Construction Manager and relevant Ministries.
Track project billing, invoices, and expenditures to support accurate financial reporting and budget monitoring.
Support relationship-building efforts with internal teams, contractors, consultants, and government partners.
Help facilitate project meetings, prepare agendas, record minutes, and follow up on action items.
Conduct research to support the development of housing and infrastructure opportunities for Métis communities.
Review basic project plans and provide initial observations on feasibility and project constraints.
Develop communication plans, risk management plans and navigate issues with key stakeholders.
Support the development and evaluation of tenders and proposals.
Coordinate travel arrangements, scheduling, and general administrative tasks for project activities.
Manage and build relationships with internal and external stakeholders and teams.
Other duties as assigned.