Project Coordinator
IT Management Corp. dba 101 VOICE•San Jose, CA
About The Position
The Project Coordinator is responsible for managing all administrative aspects of a project, including vendor management, subcontractor compliance, subcontractor payment applications, subcontractor contract administration, owner payment applications, Procure management and communicating with customers. This individual must display a high degree of professionalism, organization, and cooperation with customers and co-workers. Individual works closely with Project Accounting staff and Project Management staff.
Requirements
- Experience working in a fast-paced office environment
- Project Administration experience in technology or construction company
- Office/Business support background
- Experience assisting large complex projects
- Proficiency with spreadsheets and software
- Ability to multi-task and prioritize workload
- Exceptional organizational skills
- Ability to manage multiple priorities, effective team player, self-motivated, quick learner
- Excellent communication skills with the ability to read, write and communicate fluently in English
- Superior written, oral and digital communication skills
Responsibilities
- Communicate the status of project materials
- Coordinate delivery schedules of material and equipment
- Complete permit application and process
- Perform take-offs from the project plans
- Gather required documents for job start meetings
- Attend various meetings and take meeting minutes
- Support projects by providing administrative support
- Generate computerized project schedules
- Create & update specialized project schedules & labor tracking
- Organize final preparation of project submittums & verify approval
- Manage & integrate project documents & addendums
- Oversee material purchase orders throughout the project
- Verify that all material, equipment, & tools are being ordered and arriving at the proper job site on schedule and field paperwork is maintained
- Maintain Change Order, Material Logs, and RFI logs
- Assist with bids & RFPs as needed to submit com
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
