Project Coordinator

AKS Engineering & Forestry, LLC•Vancouver, WA

3d•Onsite

About The Position

At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands-on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will ﬁnd opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one. We are looking for an in-office Project Coordinator to join our Vancouver, Washington office. This position will support Project Managers with various administrative and coordination tasks, including preparing and maintaining project documents, managing project schedules, and communicating with clients and internal teams. The ideal candidate is detail-oriented, self-motivated, and experienced in supporting projects in a fast-paced environment.

Requirements

Experience supporting engineers, architects, contractors, or surveyors is preferred.
Familiarity with the site development process.
Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and clients supported and running smoothly.
Strong organizational skills and the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Self-motivated, detail-oriented, and proactive approach to work.

Nice To Haves

Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.

Responsibilities

Assist Project Managers with project-related correspondence, coordination, and administrative tasks.
Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, and in-person communication.
Assist in preparing and tracking client proposals, contracts, submittals, and correspondence (letters, transmittals, meeting minutes).
Maintain project schedules ensuring key milestones are met.
Coordinate permitting tasks with internal teams, clients, and jurisdictions.
Build and maintain positive relationships with clients, subconsultants, and vendors.
Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.