Project Coordinator

Daifuku • Tampa, FL

15h • Onsite

About The Position

Daifuku Airport America Corporation is a subsidiary of Daifuku North America, a group company of Daifuku in Japan, which is the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls. The company is currently seeking an experienced Project Coordinator. The Project Coordinator provides administrative and operational support to Project Managers, ensuring effective coordination of project activities, documentation, and communication. This role is responsible for maintaining project records, tracking deliverables, supporting reporting processes, and facilitating communication across project stakeholders. The Project Coordinator plays a key role in enabling project efficiency, accuracy, and compliance with organizational standards by managing documentation and administrative functions throughout the project lifecycle.

Requirements

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Strong organizational and time management skills with attention to detail
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Ability to create clear, concise documentation and reports
• Strong coordination and interpersonal skills with the ability to work across teams
• Analytical mindset with the ability to track and interpret project data
• Problem-solving capability and proactive approach to identifying issues
• Ability to maintain confidentiality and handle sensitive information professionally.
• Adaptability and willingness to learn new tools and processes.
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Monitoring — Monitoring/Assessing performance of you, other individuals, or organizations to make improvements or take corrective action.
• Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a certain rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Training in vocational schools, related on-the-job experience, or an associate's degree.
• Remain stationary for 50% of the time
• Move/traverse throughout the office to access file cabinets and office equipment
• Operate a computer and other productivity machinery
• Inspect documents
• Communicate with others through talking/hearing
• Read/identify/assess forms and correspondence

Responsibilities

• Maintain and organize all project documentation, including project plans, schedules, meeting minutes, and status reports
• Ensure version control and proper storage of project files in designated systems
• Support preparation of project charters, scope documents, and closeout documentation
• Provide day-to-day administrative support to Project Managers, including scheduling meetings, preparing agendas, and follow-up tracking
• Assist with project planning activities, timelines, and deliverable tracking
• Coordinate logistics for project meetings and workshops
• Track project milestones, timelines, and deliverables to ensure alignment with project plans
• Assist in the preparation of status reports, dashboards, and performance metrics
• Maintain updated project schedules and highlight risks or delays
• Serve as a liaison between project teams, stakeholders, and functional departments
• Facilitate communication by distributing relevant updates and documentation
• Support coordination of cross-functional activities and dependencies
• Ensure accuracy and completeness of project data in project management systems
• Support compliance with organizational processes, standards, and governance requirements
• Assist in audit preparation by maintaining proper documentation records
• Identify opportunities to improve project administration processes and documentation practices
• Support implementation of tools and best practices for project coordination

Benefits

• excellent medical, vision, and dental insurance
• paid vacation time
• paid sick time
• paid holidays
• 401K
• Flexible Spending Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree