Project Coordinator

Chemistry•Pittsburgh, PA

1d•Hybrid

About The Position

Project Coordinators keep the lab moving. They bring order to complexity, clarity to chaos, and momentum to the work. As our next Project Coordinator, you’ll support Project Managers and collaborate across strategy, creative, media, production, and account teams to move ideas from brief to launch without missing a beat.

Requirements

The knowledge and instincts typically built through a combination of education/formal training and 0–2 years of relevant experience in project coordination, marketing, administrative support, or a related role within an agency or fast-moving environment.
A strong command of organization and time management, with the ability to juggle multiple priorities.
Clear communication skills and the confidence to collaborate across disciplines.
Comfort working cross-functionally with strategy, creative, media, and account teams.
Proficiency in Microsoft Office, Google Workspace, and project management tools (e.g., Monday, Trello, TeamGantt, or similar platforms).
A proactive mindset, strong attention to detail, and a desire to grow within the agency world.

Responsibilities

Support the development of project scopes, timelines, budgets, and deliverables.
Coordinate tasks across cross-functional teams to ensure deadlines are met and expectations are clear.
Track progress, identify risks early, and help problem-solve before small issues become big ones.
Schedule and facilitate meetings, document key decisions, and ensure follow-through on next steps.
Maintain project plans, status reports, and documentation within project management tools.
Partner with teams to support QA reviews and user acceptance testing (UAT).
Provide day-to-day coordination and administrative support to keep projects running efficiently.
Stay curious and continuously build knowledge across digital marketing disciplines and agency workflows.