Project Coordinator, Workforce Development Program

UVA Health•Manassas, VA

About The Position

This role provides administrative and project support to Executive / Senior Leaders as assigned. Manages some or all aspects of assigned project activities and provides a single point of contact for those projects. Responsible for project support which may include collection, management and distribution of project related information. Initiates follow-up on project activities to ensure progress to identified deadlines. Responsible for collaborating with project leads/team members to ensure they are updated of any potential issues and / or risks and provided with that information in a timely manner. Obtains, consolidates and maintains project materials, as needed. Coordinates meetings to keep project activities on schedule. Coordinates tasks assigned to meet project needs. Utilize financial management tools to assist leaders in tracking and managing invoices and expenses. Process documents, prepare reports, troubleshoot issues, reconcile and collaborate with leaders and finance to ensure proper submission of assigned expense management tasks. Data entry into various applications and then coordination to produce reports as requested. This role will manage project activities that may span across the organization and/or one specific entity or department. Provide administrative and project support to VPs and/or leaders as assigned, including: Calendar and time management support to align with organizational and project-based priorities. Collaborate across all support areas for deliverable tracking and execution.

Requirements

4 year Bachelor’s Degree required.
Minimum of 3 years of demonstrable project experience required.
Minimum of 5 years of senior administrative experience required.
Some knowledge or exposure of project management practices.
Good communication skills (written verbal) both internally to the project team and to executives.
Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change.
Demonstrates effective interpersonal communications skills.
Engages in active listening, asking questions when appropriate.
Delivers engaging, informative, well-organized presentations when requested.
Effectively uses various technology communication methods to keep stakeholders informed of progress of projects and/or issues.
Maintains good working relationships and rapport with project stakeholders, as well as internal and external clients and or vendors.
Demonstrates strong organizational and time management skills with attention to detail.
Uses critical thinking to assist in decision making, issue resolution and escalation as needed.

Nice To Haves

Updates professional skills by taking educational classes as needed.

Responsibilities

Manages some or all aspects of assigned project activities and provides a single point of contact for those projects.
Responsible for project support which may include collection, management and distribution of project related information.
Initiates follow-up on project activities to ensure progress to identified deadlines.
Collaborates with project leads/team members to ensure they are updated of any potential issues and / or risks and provided with that information in a timely manner.
Obtains, consolidates and maintains project materials, as needed.
Coordinates meetings to keep project activities on schedule.
Coordinates tasks assigned to meet project needs.
Utilizes financial management tools to assist leaders in tracking and managing invoices and expenses.
Processes documents, prepares reports, troubleshoots issues, reconciles and collaborates with leaders and finance to ensure proper submission of assigned expense management tasks.
Performs data entry into various applications and then coordinates to produce reports as requested.
Manages project activities that may span across the organization and/or one specific entity or department.
Provides administrative and project support to VPs and/or leaders as assigned, including calendar and time management support to align with organizational and project-based priorities.
Collaborates across all support areas for deliverable tracking and execution.