Office Assistant Roofing Project Coordinator

Waddle Exteriors • Ames, IA

6d • Onsite

About The Position

Join Our Team as a Project Coordinator (Office-Based Role - Not Fieldwork!) Story City, IA | Full-Time | Mon-Fri, Daytime Hours Are you looking to bring your top-tier admin skills to a growing, results-driven company? At Waddle Exteriors, we've been proudly serving central Iowa since 1979 with top-quality remodeling services - and we're growing fast! To keep up with demand, we're on the lookout for a detail-oriented, process-driven Project Coordinator to join our in-office operations team. This position is ideal for someone with a background in administrative operations, project coordination, or high-level customer service - someone who thrives on organizing the chaos behind the scenes and keeping clients up to date on their projects. What You'll Do As a Project Coordinator, you'll act as the bridge between sales, production, and customer service - ensuring that every project flows smoothly from start to finish. You'll: · Communicate schedules, resources, and information to our customers. · Track job progress and keep detailed project documentation up to date. · Create and manage work orders, permits, change orders, and close out. · Communicate regularly with customers and internal teams to keep everyone aligned. · Assist in preparing progress reports and flagging potential delays or issues. · Verify job data accuracy and follow up to ensure nothing falls through the cracks.

Requirements

• High school diploma or equivalent
• 2+ years of experience in an administrative, office coordination, or project support role
• Comfort using Microsoft Office (including Outlook, Excel, and SharePoint)
• Ability to adapt quickly and juggle competing priorities
• A natural sense of urgency and follow-through

Nice To Haves

• Associate's degree in business, office administration, or a related field
• 3+ years in a similar role, especially in the construction, remodeling, or home services industry

Responsibilities

• Communicate schedules, resources, and information to our customers.
• Track job progress and keep detailed project documentation up to date.
• Create and manage work orders, permits, change orders, and close out.
• Communicate regularly with customers and internal teams to keep everyone aligned.
• Assist in preparing progress reports and flagging potential delays or issues.
• Verify job data accuracy and follow up to ensure nothing falls through the cracks.

Benefits

• We're a family-owned company where people stick around - because we truly care about our team.
• You'll be joining a company that invests in you, celebrates wins together, and keeps things real.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED