Project Coordinator

Align Builders•San Diego County , CA

About The Position

Align Builders is seeking a Project Coordinator/Accountant to support project teams by managing administrative, financial, payroll, and compliance work with precision and accountability. The role helps projects run smoothly by supporting project workflows, maintaining compliance, and fostering strong relationships with clients, subcontractors, vendors, and internal teams. The position leads project administration and financial functions, maintains project records and software systems, supports billing and payments, tracks project costs, and helps ensure project documentation is complete. It also prepares certified payroll for public works projects, supports labor-compliance requirements, conducts audits, generates reports, and trains personnel on applicable labor laws and procedures.

Requirements

At least 2 years of experience in the commercial construction industry.
At least 2 years of accounting experience and ability to work with accounting software, including Sage Intacct.
Proficient computer and software skills, including Microsoft Office Suite (Excel and Word), LCPTracker, Sage Intacct, Bluebeam, and Procore.
Interpersonal skills to engage constructively and productively with clients, internal team members, and trade contractors to overcome obstacles and achieve results.
Meticulous attention to detail, organization, and ability to prioritize multiple tasks.
Clear and professional communication skills and a collaborative, solution-focused approach.

Nice To Haves

Bachelor’s degree preferred, but not required.
Commercial construction experience in healthcare (OSHPD), life sciences, higher education, or office improvements.

Responsibilities

Lead project administrative and financial processes, including subcontractor agreements, insurance compliance, monthly subcontractor and owner billings, and month-end project job-cost audits.
Set up and maintain project frameworks in Procore and Sage Intacct through project completion.
Prioritize critical tasks and manage deadlines across multiple projects.
Set up project administration documents and prepare contract documentation, including subcontractor agreements, after handoff from pre-construction.
Organize subcontractor and vendor payments for submission to the financial controller.
Maintain understanding of project and subcontractor insurance requirements, including general liability, auto, workers’ compensation, and excess coverage endorsements.
Maintain project file integrity by confirming required documents are received and executed, including bonds, insurance, signed subcontracts, executed change orders, licenses, lien releases, and retention documentation.
Assist with monthly owner and subcontractor billings, monitor project accounts receivable, and follow up with project teams on past-due receivables.
Monitor project financials and costs; review, validate, code, and process subcontractor and project team expenses.
Review and approve weekly timecards.
Prepare and process certified payroll reports for public works projects using LCPTracker in compliance with federal, state, and local requirements.
Apply Skilled and Trained workforce requirements and Prevailing Wage and Davis-Bacon laws and requirements.
Stay current with labor laws and regulations and collaborate with teams to implement labor requirements.
Maintain employee, trade partner, and payroll project records and generate regular reports for internal and external stakeholders.
Conduct internal audits to identify discrepancies or compliance issues and provide documentation for compliance audits.
Conduct training sessions on labor laws and certified payroll procedures.