Project Coordinator

Harvard University • Boston, MA

7d • Hybrid

About The Position

Dr. Peter Park is seeking a strong applicant for the position of Project Coordinator for the Park Laboratory. This person will help with administrative matters related to the many projects in the laboratory and work closely with the 30-35 scientific staff, postdoctoral fellows, and graduate students. This individual will also work closely with other administrators within the Department and Harvard Medical School as well as with colleagues outside of the university.
The working environment combines the best features of a startup (fast pace, flexibility) with those of one of the leading medical schools (excellent benefits, outstanding opportunities for learning, and great resources).

Requirements

• Three years' related administrative, coordination or related experience required. Higher education may count towards experience.
• Bachelor's Degree strongly preferred.
• Experience with Harvard financial and administrative systems a plus (Concur, Microsoft Office, Google Workspace, Adobe Acrobat, Confluence).
• Experience handling complex and confidential information with discretion.
• Ability to work independently on assignments.
• Detail oriented.
• Interpersonal skills/demonstrated ability to work as a team member.
• Ability to manage multiple projects and activities in a very busy work environment that is often deadline driven.
• Strong written and communication skills.
• Ability to self-determine priorities.

Responsibilities

• Coordinates daily activities of the projects, which include the following tasks: Paperwork for data acquisition from other institutions and NIH.
• Scheduling meetings with both internal and external collaborators.
• Coordinating conference travel and logistics for lab members.
• Provides day to day operations management, event planning, as well as administrative support to Dr. Park and his laboratory.
• Effectively and accurately communicates relevant project information to the project teams.
• Assists with the drafting and editing of project proposals and budgets.
• Assists with the hiring process for new openings in the lab and coordinates all onboarding processes including paperwork, ordering computer equipment/peripherals, and setting up new accounts.
• Plans, organizes and provides administrative and financial support using independent judgment and discretion in planning, prioritizing and organizing work.
• Independently works with the grants manager in ensuring that lab expenses are entered accurately and funds are used appropriately.
• Independently interacts with outside constituencies such as Harvard administrators, faculty, and business partners.
• Schedules and participates in calls and meetings on a regular basis; schedules and conducts calls and phone conferences as needed.
• Keeps Dr. Park and others informed about project status and issues that may impact progress.
• Provides administrative support for the courses that Dr. Park teaches.
• Serves as the primary contact between the laboratory and legal team, managing the full lifecycle of data agreements including updating databases and tracking deadlines.
• Update the laboratory website with new content including publications, people profiles, and news.
• Places catering and supply orders for the laboratory and department as needed.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level