Project Coordinator

Perkins&Will•Dallas, TX

22d

About The Position

The Project Coordinator provides essential project support to Project Managers and Principals across various practice areas. This role involves assisting with the creation of consultant and owner/architect agreements using AIA software, analyzing project data related to staffing and timelines, and maintaining up-to-date staffing information in collaboration with the Project Manager. The Project Coordinator will also update client contracts with negotiated terms, incorporate edits, and manage the submission and tracking of these contracts with the legal department. Additionally, the role includes sending correspondence to Consultants and General contractors, requesting Certificates of Insurance from the legal department, and supporting the Director of Operations/Project Managers with various administrative tasks. Depending on studio needs, responsibilities may extend to assisting with travel arrangements and expense reports, organizing meetings and appointments, ordering meals and setting up for internal and client meetings, and providing front desk support, including answering phones and managing deliveries and correspondence.

Requirements

Effective verbal, written communication and organizational skills.
Strong attention to detail and excellent time management skills.
Proven ability to execute tasks and able to work independently.
Comfortable with analysis data and administrative tasks.
Knowledge of Microsoft Outlook, Word, Excel, Power Point.
Deltek.

Nice To Haves

Bachelor’s degree preferred but not required

Responsibilities

Provides project support to Project Managers and Principals of different practice areas.
Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
Analyzes data related to projects (staffing, timelines, etc.).
Works with Project Manager to keep staffing data up to date.
Updates client contracts with negotiated terms and incorporates edits.
Submits client contracts to legal department for review and tracks review process.
Sends correspondence to Consultants and General contractors.
Requests Certificate of Insurance certificates from legal department.
Assist the Director of Operations/Project Managers with administrative tasks.
Assists studio leaders with travel arrangements and/or expense reports.
Organizes and schedules meetings and appointments related to projects and areas of practice.
Orders lunches and sets up for internal meetings and client meetings.
Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.