Project Coordinator
Ogilvy Health US•Parsippany, NJ
•$40,000 - $85,000
About The Position
Ogilvy Health is seeking a highly organized, motivated Project Coordinator to support a large-scale, fast-paced pharmaceutical account. The role is part of the Project Management Office, which drives project execution, process improvement, budget management, and resource allocation across the agency. The coordinator will help teams follow established workflows, schedules, and budgets while learning about healthcare advertising and project management in a collaborative agency environment.
Requirements
- Computer proficiency.
- Ability to collaborate closely with others in a team environment under tight deadlines and in a fast-paced environment.
- Outstanding written and verbal communication and interpersonal skills.
- Detail-oriented with proactive problem-solving skills.
- Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies, and ability to adapt to new tools and integrate AI responsibly into day-to-day work.
Nice To Haves
- Previous project management and project planning experience.
- Experience with MS Suite, including Word, Project, Excel, and PowerPoint, and Acrobat Professional.
Responsibilities
- Track projects through the agency from implementation to execution.
- Support project timelines by helping teams meet milestone dates and completion deadlines.
- Update timelines, resource plans, and agency status documents as needed.
- Coordinate submissions for regulatory review and handoff to Regulatory Operations.
- Provide administrative oversight of projects using financial and project management systems.
- Monitor and route jobs through the digital workflow system to keep them on task and on time.
- Maintain and archive a clean historical record of project workflow.
- Schedule and assist SPMs and PMs in facilitating internal status meetings and reviews.
- Keep teams informed about project status and next steps through daily status documents and planned or ad hoc meetings.
- Advocate for and champion agency processes.
- Build positive working relationships with team members and project stakeholders while maintaining adherence to objectives, processes, and timelines.
Benefits
- Competitive benefits package.
- Support from colleagues across the Ogilvy network.
- Opportunities to do work of which employees can be proud.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
