Project Coordinator

Forbes Bros. Group of Companies•Surrey, BC

3d•Onsite

About The Position

Forbes Bros. Group of Companies delivers transmission, distribution, substation, and related power infrastructure projects across Canada and the United States. Our work spans field construction, project delivery, operations, and corporate support in an environment where safety, execution, and reliability matter. POSITION SUMMARY Reporting to the Project Director and working closely with Project Leadership and Construction Management, the Project Coordinator will assist in the organization and administration of project-related documentation. They will support Project Managers by monitoring project plans, schedules, work hours, budgets, and expenditures, while ensuring that project functions and deadlines are met in a timely manner. Responsibilities also include organizing and participating in stakeholder meetings, planning and coordinating team meetings, and ensuring that project plan administration effectively supports the execution of field operations. The successful candidate will have a strong background in civil construction.

Requirements

2+ years of experience in a Project Coordinator role within civil construction
Post-secondary education in Business, Construction Management, Engineering, or equivalent experience
Strong understanding of construction project workflows including RFIs, subcontracts, change orders, and closeout processes
Proficiency in Microsoft Office, especially Excel
Strong communication skills with high attention to detail and accuracy
Ability to work independently and collaboratively in a fast-paced environment
Valid driver’s license with acceptable driving record
Willingness to travel to project sites as required

Nice To Haves

Experience with Viewpoint (asset)

Responsibilities

Support Project Managers in executing project delivery from bid through closeout
Monitor project budgets, costs, forecasts, and progress reporting
Support procurement, subcontract execution, and contract administration
Utilize Viewpoint to manage daily project cost tracking and reporting
Support change management processes including pricing, tracking, and approvals
Prepare Field Review Reports, site instructions, and clarification documents
Review IFC drawings and record drawings for accuracy and completeness
Support closeout documentation and final compliance reviews
Develop reporting tools and dashboards for internal and client reporting
Coordinate with field teams to ensure alignment between site execution and project plans
Attend project and construction meetings as required
Communicate project status updates, risks, and issues to project leadership
Support health, safety, and environmental compliance requirements
Assist with estimating and proposal development as required
Support time entry, administrative tracking, and data management
Contribute to process improvements and operational efficiency initiatives