Project Coordinator

The State Group•Janesville, WI

About The Position

The State Group is seeking a Project Coordinator based in Janesville, Wisconsin. The role supports project performance and administration, including maintaining project documentation, assisting with billing and close-out activities, and coordinating communication among customers and project team members. The position also supports estimating, bid proposals, change notices, and construction schedules.

Requirements

2+ years of experience and/or a related degree.
Ability to read and interpret blueprints, drawings, and specifications.
Strong verbal and written communication skills.
Expertise using construction-specific software and Excel.
Strong interpersonal and negotiation skills, attention to detail, organization, and time management skills.
Strong commitment to the team, customers, and environments served.
Embrace challenges, commit to continuous improvement, and deliver exceptional work.

Responsibilities

Comply with safety requirements and actively promote a positive safety culture.
Perform general administrative duties, including taking and distributing meeting minutes.
Assist the Project Manager with overall project performance.
Prepare and maintain accurate, up-to-date logs, RFIs, submittals, shop drawings, and contact lists.
Compile and complete close-out documentation.
Reconcile and compile Time and Material labor hours and vendor invoicing for billing.
Maintain accurate and consistent files and documentation.
Assist with estimation, bid proposals, and preparation of price change notices.
Attend customer meetings and assist with determining project requirements, as necessary.
Communicate project requirements effectively to customers and project team members.
Prepare correspondence as necessary.
Assist in preparing and maintaining construction schedules.
Perform additional duties as assigned.