Project Coordinator

Coffman Engineers•Spokane, WA

5d•Onsite

About The Position

Our mission is simple: To empower our team to deliver innovative engineering solutions focused on our clients’ success. As a Project Coordinator at Coffman Engineers, you’ll be part of a collaborative, creative, and high-performing team that believes in making a difference for our clients and our communities. You’ll experience a culture where your growth and contributions truly matter. Coffman Engineers is seeking a highly skilled, self-motivated, organized, and detail-oriented Project Coordinator with an interest in working with professionals on challenging projects providing project-related administrative support. You will have the opportunity to support projects and team members across various disciplines. The successful candidate will be an outgoing and enthusiastic self-starter, with a desire to work and grow with a multidiscipline engineering team and be willing to have fun!

Requirements

High school diploma required
Ability to multitask and prioritize effectively in a fast‑paced environment.
Demonstrated ability to manage multiple complex tasks simultaneously.
Strong critical thinking, organizational, and analytical skills.
High attention to detail with a strong commitment to accuracy.
Ability to maintain positive working relationships with internal and external clients.
Effective verbal, written, and interpersonal communication skills.
Ability to work independently and collaboratively as part of a team.
Excellent time‑management skills.
Positive attitude with a focus on team collaboration and client success.

Nice To Haves

associate or bachelor’s degree in a related field preferred.
Proficiency in Microsoft Outlook, Word, and Excel preferred.
Experience coordinating with a multi‑discipline design team preferred.

Responsibilities

Complete and track tasks requiring specialized technical knowledge of the AEC industry.
Serve as a liaison between the Project Manager and other internal staff, as needed.
Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
Research and help resolve billing questions and issues, both internally and externally.
File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
Coordinate with Project Managers regarding required contract and project documentation.
Prepare and review cost reports to track labor, travel, materials, and other project expenses.
Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
Assist with project submittments, deliverables, and other project documentation.
Support project teams with close-out requirements to ensure timely project completion.
Assist with meeting documentation, specifications, and general word processing, as needed.
Perform other duties as assigned.