Project Coordinator

Celerity Consulting Group, LLC•Walnut Creek, CA

8d•$70,000 - $85,000•Hybrid

About The Position

We are seeking an experienced Project Coordinator/Analyst to support the Technical Project Managers in driving day-to-day project execution. This role is highly hands-on with Jira and Confluence administration, reporting, and coordination activities, ensuring the project team has accurate, timely, and well-organized information to make decisions and keep implementations on track.

Requirements

3+ years of experience as a Project Coordinator, PMO Analyst, or similar role, ideally supporting technology implementation projects
Hands-on expertise administering and configuring Jira (workflows, boards, custom fields, permissions, JQL)
Strong working knowledge of Confluence (space/page setup, templates, documentation structure)
Proven ability to build reports and dashboards directly from Jira (native reporting, JQL filters, gadgets)
Advanced PowerPoint skills — ability to turn raw data into clear, polished, stakeholder-ready presentations
Solid understanding of project management fundamentals (timelines, RAID logs, status reporting, milestone tracking)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced, client-facing consulting environment
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Bachelor’s degree in Business Administration, Information Technology, Engineering, or a related field or equivalent experience.
Currently authorized to work in the United States on a full-time basis.

Nice To Haves

Experience working with utilities clients or in the utilities/energy industry (e.g., AMI, GIS, OMS, ADMS, CIS implementations)
Familiarity with Atlassian ecosystem tools beyond Jira/Confluence (e.g., Jira Service Management, Advanced Roadmaps, Confluence macros/automation)
Exposure to Agile/Scrum methodologies; Certified ScrumMaster (CSM) or similar certification
CAPM or PMP certification (or actively pursuing)
Experience supporting SaaS/ERP/CIS technology implementations (e.g., Oracle, SAP, Salesforce, or utility-specific platforms)
Familiarity with SharePoint, Smartsheet, or MS Project
Experience working within a management consulting environment, including client-facing responsibilities
Basic understanding of change management principles (e.g., Prosci/ADKAR).
Advanced degree (MBA or Master’s) is preferred.

Responsibilities

Set up, configure, and maintain Jira projects, boards (Scrum/Kanban), workflows, issue types, custom fields, and permission schemes for the project team
Create and maintain Confluence spaces, pages, templates, and project documentation repositories
Ensure data integrity within Jira — clean up duplicate/stale tickets, enforce naming conventions, manage backlog grooming support
Manage user access, roles, and project configurations in collaboration with IT/Jira admins
Troubleshoot day-to-day Jira/Confluence issues for project team members
Support the Project Manager with scheduling, meeting coordination, agenda preparation, and minute-taking
Track action items and follow up with task owners to ensure on-time completion
Assist with resource tracking, timeline updates, and dependency management
Coordinate cross-functional communication between technical teams, business stakeholders, and client representatives
Support change management and UAT coordination activities as needed
Assist with onboarding new team members to project tools and processes